The Junior League of Boca Raton (JLBR) is a nonprofit organization of women whose mission is to advance women's leadership for meaningful community impact through volunteer action, collaboration, and training. The Junior League of Boca Raton currently focuses on two community issues, Child Welfare and Nonprofit Support. Learn more at www.JLBR.org.
About the Role
We're seeking a highly organized, proactive, and mission-driven Office Manager to serve as the operational heartbeat of JLBR. This hybrid role combines strategic oversight with hands-on administrative support-ensuring our office, events, and member initiatives run smoothly and efficiently.
You'll support the management team and Board of Directors, oversee the Vegso Community Resource Center (VCRC), manage financial and database systems, and serve
as a key liaison for members, volunteers, and external partners.
Why You'll Love Working Here
Mission-Driven Culture: Empower women and strengthen the community
Work-Life Balance: Summer Fridays off-with pay
Supportive Team: Passionate, professional, and welcoming environment
Growth Opportunities: Leadership development and cross-functional collaboration
Generous Time Off: 12 PTO days + 10 paid holidays
Key Responsibilities
Office & Facility Management
Oversee daily operations, supply orders, and vendor coordination
Manage building access, security systems, FOBs, and maintenance scheduling
Maintain contracts, standardized procedures, and event logistics for VCRC
Order office and cleaning supplies; notify Board of budget-related building needs
Administrative Support
Gather/distribute mail, answer phones, and manage info@JLBR.org inbox
Prepare documents, reports, agendas, and presentations
Support JLBR Officers with special projects and meeting coordination
Maintain accurate records and ensure confidentiality across all communications
Member & Volunteer Engagement
Track member credits, commitments, and attendance
Assist with recruitment, onboarding, and member inquiries
Support provisional members and committee logistics (e.g., name tags, mailings)
Finance & Bookkeeping
Process payroll, invoices, accounts payable/receivable, and member dues
Support Bookkeeper and Treasurer with data entry and reporting
Manage donations, sponsorships, ticket sales, and boutique inventory
Database & Digital Platform Management
Administer Digital Cheetah, GiveSmart, and QuickBooks
Update calendars, forms, and member resources
Maintain donor records and membership data
Assist with online orders and payments
Communications & Tech Support
Update JLBR website and member portal
Create Zoom meetings and manage equipment requests
Troubleshoot office tech and coordinate with IT support
Disseminate information to internal and external stakeholders
Qualifications
Associate's degree in business or related field (Bachelor's preferred)
3+ years of experience in nonprofit or office operations
Proficiency in Microsoft Office Suite, QuickBooks, and database systems
Excellent written and verbal communication skills
Emotionally mature, trustworthy, and detail-oriented
Strong organizational and multitasking abilities
Professional demeanor with a collaborative mindset