| Location | Chicago, IL |
| Salary | $55,000–$75,000 Per Year |
(Please note that we will only consider local candidates for this hybrid role.)
Marcel Digital is a Chicago-based, award-winning digital marketing and software engineering agency, proudly independent since 2003. We specialize in driving measurable growth for mid-size organizations through integrated strategies across paid media, SEO, analytics, and software engineering.
At Marcel, we invest in becoming exceptional at what we do. From sending team members to top industry conferences around the world to hosting hands-on learning sessions and fostering daily peer-to-peer collaboration, we believe growth is a shared journey. If youre passionate about doing meaningful work with smart, kind people - we'd love to meet you.
The expected salary range for this position is $55,000 to $75,000 annually.
Description:
The role and responsibility of the Office Manager includes working closely with the Head of Administration. This multifaceted role combines legal support, office administration, and financial management to ensure a smooth day to day operation at Marcel. The ideal candidate is proactive, trustworthy, able to manage competing priorities, and comfortable working independently in a fast paced environment.
Responsibilities include, but are not limited to:
Contract management, think paralegal
Facilitate communication between prospect or client and Marcel, and when needed outside counsel
Maintain up to date contract templates
Manage the contract lifecycle by coordinating contract creation, revisions, amendments, renewals, execution, document retention, and ongoing maintenance to ensure accuracy, compliance and accessibility of all contractual records
Bookkeeping
General bookkeeping
Monthly invoicing
Process accounts payable
Time and materials billing
Assist with closing the month
Sourcing Order for vendors
Client PO/IO billing
Assist with budgeting and cash flow monitoring
Office Management
Oversee daily office operations and ensure efficient workflow
Maintain office policies, procedures, and administrative systems
Order and manage office supplies
Coordinate maintenance, equipment, and technology needs
Coordinate with IT, insurance providers, and outside vendors
Maintain virtual file management system and ensure compliance with firm policies
Liaison with our co-working space
Schedule leadership dinners
Event planning
Yearly retreat
Yearly holiday party
Yearly on-site
Book employee travel
Anniversary benefit management
Assist teams with planning monthly events
Champion and thought partner on driving our culture
Human Resources
Assist Head of Administration with Insurance Benefits Administration
Assist Head of Administration & CEO with Corporate Insurance Policies
Assist the recruitment team with interview scheduling
Manage the onboarding and offboarding
Qualifications:
2-3 years of experience
Experience with Google products including Drive, Docs, and Sheets.
Experience with Microsoft products including Word and Excel
Experience with Quickbooks Online Accounting Software preferred
Bachelor's Degree required
Affinity for multi-tasking
Keen eye for detail
Can both follow and improve upon internal processes
Excellent communication skills.
Self motivated
Ideal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.
The ideal candidate champions the department's mission & vision in cultivating an environment where one is proud to work at Marcel.
Benefits:
Marcel offers a competitive salary, comprehensive benefits, and a flexible, collaborative work environment. You'll have meaningful autonomy, influence how analytics is delivered to clients, and help shape the future of Marcel's analytics practice.
We value curiosity, craftsmanship, and continuous improvement. If you're excited about building analytics systems that people can actually trust, and using data to drive smarter decisions, we'd love to hear from you.