Office Manager / Bookkeeper - Full Time
FTK Hospitality | West Palm Beach, FL
Job Summary
FTK Hospitality is seeking a proactive and detail-oriented Office Manager / Bookkeeper to join our fast-growing real estate investment and rental property company in West Palm Beach. This full-time, in-office position is ideal for someone who excels in a dynamic, fast-paced environment and enjoys keeping both financial and administrative operations running smoothly. As a key member of our small hospitality team, you'll play an essential role in supporting company growth while developing your skills in bookkeeping, office administration, and property management.
Key Responsibilities
- Bookkeeping & Financial Operations
- Manage daily bookkeeping using QuickBooks Online
- Reconcile bank accounts, credit cards, Stripe, and booking platform payouts
- Handle accounts payable and receivable, guest payments, and deposits
- Maintain accurate records for deposits, taxes, and unearned income
- Support month-end close and financial reporting for the controller
- Prepare monthly financial reports by property
- Office Management
- Oversee office operations, including records, contracts, leases, insurance, and compliance files
- Prepare leases and manage e-signature processes
- Manage condo association applications and related paperwork
- Support reservation and guest payment issue resolution as needed
- Ensure receipts (Dext) and files (SharePoint) are organized and confidential
Requirements
- Minimum 3 years of bookkeeping and office administration experience
- Proficiency with QuickBooks Online, including independent account reconciliation
- Strong skills in Excel and Microsoft 365 (Outlook, Teams, SharePoint)
- Exceptionally organized, self-motivated, and able to meet deadlines independently
- Discreet and trustworthy with confidential financial information
- Excellent written and verbal communication skills
- Valid driver’s license and reliable car for occasional property visits
- Preferred: Experience with vacation rental or property management bookkeeping, multi-entity accounting, Hostify, Airbnb, Vrbo, Stripe, bookkeeping certification, and/or Spanish language skills
Schedule
- Full-time, Monday–Friday
- In-office position (no remote work)
Why You'll Love Working Here
- Competitive salary: $65,000–$75,000
- Comprehensive health, dental, and vision insurance after 90 days
- 401(k) plan with company match
- Two weeks paid time off, plus major holidays
- Company-provided work phone and computer
- Mileage reimbursement for local travel
- Paid software training and professional development opportunities
- Opportunities to advance into broader finance roles as the company grows
- Collaborative, supportive, and growth-focused hospitality team environment
Join the Team
If you are detail-oriented, proactive, and ready to build your career in real estate and hospitality, we encourage you to apply today with FTK Hospitality!