Office & Facilities Coordinator

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our client is seeking an experienced Office & Facilities Manager to oversee workplace operations for a growing New York office while serving as a key partner in an upcoming office expansion project.

Our client is seeking an experienced Office & Facilities Manager to oversee workplace operations for a growing New York office while serving as a key partner in an upcoming office expansion project. This role requires a hands-on, solutions-oriented professional who can confidently manage vendors, facilities issues, budgets, and office operations while creating an exceptional employee and guest experience. The ideal candidate is proactive, resourceful, and comfortable taking ownership of challenges, driving projects forward, and holding vendors and contractors accountable when needed. Hours are generally 8:30am-5:30pm with flexibility as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Oversee all day-to-day office operations, ensuring a professional, organized, and efficient workplace environment for employees and visitors
• Manage vendor relationships, facilities matters, office budgets, inventory, contracts, and workplace services while maintaining high operational standards
• Lead coordination efforts for an upcoming office expansion and construction project, serving as the primary liaison between employees, contractors, landlords, and vendors
• Support office logistics including meeting preparation, catering coordination, mail distribution, office aesthetics, and employee experience initiatives
• Manage corporate apartment operations, including scheduling, maintenance coordination, vendor management, and guest readiness
• Partner with accounting, human resources, and global operations teams on onboarding, expense management, compliance, workplace safety, and special projects

Qualifications:

• 4-6+ years of office management, facilities management, workplace operations, or related administrative experience
• Bachelor's degree preferred
• Experience managing office expansions, relocations, construction projects, facilities vendors, or workplace operations strongly preferred
• Strong organizational, budgeting, project management, and vendor management skills
• Proficiency with Microsoft Office Suite, particularly Outlook and Excel
• Resourceful, proactive professional with strong communication skills, sound judgment, and a no-task-too-small mentality

Compensation/Benefits:

• Up to $110K-$120K base salary plus significant bonus opportunity, with flexibility in compensation structure based on experience
• Fully employer-paid health insurance coverage
• Generous PTO & company holiday day-off package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)