Office Coordinator

Description <-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemailAbout the CompanyGreat Lakes Dredge & Dock Corporation is the largest provider of dredging services in the United States. In addition Great Lakes is fully engaged in expanding its core business into the rapidly developing offshore wind energy industry. The Company has a long history of performing significant international projects. The Company employs experienced civil ocean and mechanical engineering staff in its estimating production and project management functions. In its over 136-year history the Company has never failed to complete a marine project. Great Lakes owns and operates the largest and most diverse fleet in the U.S. dredging industry comprised of approximately 200 specialized vessels. Great Lakes has a disciplined training program for engineers that ensures experienced-based performance as they advance through Company operations. The Companys Incident-and Injury-Free IIF safety management program is integrated into all aspects of the Companys culture. The Companys commitment to the IIF culture promotes a work environment where employee safety is paramount.The OpportunityThe Office Coordinator is responsible for supporting the day-to-day operations of the office and ensuring that administrative activities run smoothly and efficiently. This role serves as a key point of contact for employees clients vendors and visitors while providing a wide range of administrative and operational support.The Office Coordinator helps keep the workplace organized professional and productive by managing administrative needs coordinating office activities supporting employees and leadership and stepping in wherever needed to keep operations running smoothly.Key ResponsibilitiesCoordinate daily office operations schedules meetings and administrative activities.Cover reception duties when Receptionist is away. Answer phones respond to emails greet visitors and direct inquiries appropriately.Maintain office supplies equipment records files and general office organization.Receive and distribute packages.Coordinate with vendors service providers and building management as needed.Assist with scheduling meeting preparation travel arrangements and company events.Process invoices purchase orders expense reports and other administrative documentation.Support management and staff with various administrative and operational projects.Maintain accurate records and ensure documents and information are organized and accessible.Help coordinate onboarding activities and provide administrative support to employees.Identify office needs and assist with resolving day-to-day operational issues.Handle confidential information with professionalism and discretion.Perform other duties and special projects as needed to support the organization.QualificationsHigh school diploma or equivalent additional education or administrative training is a plus.Previous office administration coordination or customer service experience preferred.Strong organizational and time-management skills.Excellent written and verbal communication skills.Proficiency with Microsoft Office Google Workspace and other common office technology.Ability to multitask prioritize responsibilities and work independently.Professional dependable and service-oriented approach.Strong attention to detail and problem-solving skills.BenefitsCompetitive salary and bonus program.401k program that includes 100 company matching of the first 6 of employee contributions with immediate vesting.Annual profit-sharing contributions by the company to participants 401k accounts based on company&8217s annual performance.Medical Dental Prescription Vision Life and Disability insurance plans.Great Lakes Dredge & Dock Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of and will not be discriminated against on the basis of gender sexual orientation gender identity race color ethnicity national origin religion age veteran status disability status genetic information or any other protected category. GLDD participates in E-Verify as required by law.<-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemail <-- post-content --> Your browser failed to load the job description PDF in iframe. Please click the view button below to open job description PDF in a new tab. View PDF