Position Summary The Office Coordinator is responsible for creating an organized, professional, and welcoming office environment that supports TexBuilt's employees, clients, and business operations. This role serves as the central hub of administrative coordination, ensuring the office operates efficiently while supporting employee experience, communication, and organizational effectiveness. The Office Coordinator plays a critical role in maintaining the systems, resources, and processes that allow project teams and leadership to focus on delivering successful projects. This position is responsible for supporting daily office operations, coordinating administrative functions, and fostering a positive and professional workplace culture. This individual must embody TexBuilt's core values while demonstrating exceptional organization, initiative, and attention to detail. What You Will Be Doing in This Role: Office Operations & Administrative Coordination - Serve as the primary point of contact for office visitors, callers, and guests
- Ensure the office environment remains organized, professional, and fully operational
- Coordinate daily office activities and administrative processes
- Manage incoming and outgoing mail, deliveries, and vendor coordination
- Maintain Trade Partner Insurance Compliance
- Maintain office supplies, equipment, conference rooms, and common areas
- Support office logistics, scheduling, and operational needs
Employee Experience & Culture Support - Help create a welcoming and positive experience for employees, visitors, and clients
- Support onboarding and offboarding activities in partnership with the People Team
- Coordinate new hire materials, workspace readiness, apparel, PPE, and office resources
- Assist with company meetings, employee events, recognition programs, and team activities
- Support initiatives that strengthen company culture and employee engagement
Communication & Information Management - Maintain employee directories, contact information, and office communication resources
- Ensure information is distributed accurately and in a timely manner
- Coordinate communication between departments and support teams as needed
- Assist leadership with administrative communications and scheduling support
- Maintain confidentiality and professionalism when handling sensitive information
Operational Support - Support project teams, field personnel, and office staff with administrative needs
- Assist with document preparation, data entry, reporting, and office systems management
- Coordinate vendor relationships and service providers supporting office operations
- Track office resources and maintain accurate records related to company assets and supplies
- Support continuous improvement of administrative processes and workflows
Event & Meeting Coordination - Coordinate internal meetings, training sessions, and company events
- Manage conference room scheduling and meeting logistics
- Arrange catering, supplies, and materials for meetings and company functions
- Support leadership with planning and execution of office activities and special events
What You Will Need For This Role: Qualifications - 2+ years of experience in office administration, coordination, customer service, or related roles
- Strong organizational and time-management skills
- Exceptional communication and interpersonal abilities
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and commitment to follow-through
- Professional demeanor with a service-oriented mindset
- Ability to work independently while supporting multiple teams
Technical Requirements - Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with SharePoint, Viewpoint, Procore or similar business systems preferred
- Ability to learn and utilize company software and communication platforms
- Strong administrative and data management skills
Role Impact The Office Coordinator plays a vital role in supporting TexBuilt's people, culture, and daily operations. This position directly contributes to organizational effectiveness by ensuring employees have the resources, support, and environment necessary to perform at their highest level.
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