Primary Purpose:
To support the daily operations of the Health Family Services content areas and to perform general administrative duties as a member of the program's administrative team.
Qualifications:
Education/Certification:
- High school diploma or GED certificate, some college preferred
Special Knowledge/Skills:
- Strong written and verbal communication skills
- Ability to interact with diverse populations
- Effective/efficient interpersonal, analytical, and problem-solving skills
- Ability to work cohesively on an interdisciplinary team
- Ability to consistently provide high level customer service
- Proficiency with computer systems and software applications (database, spreadsheets, word processing and some desktop publishing)
- Accurate note-taking skills
- Ability to maintain accurate and auditable records
- Ability to organize, prioritize and meet multiple deadlines
- Bilingual (English/Spanish) speaking and writing skills required
Experience:
- Minimum three years of experience providing administrative support
Major Responsibilities and Duties:
- Model HCDE and Head Start's mission, vision, and values.
- Provide administrative assistance to the Health and Family Services Manager and support the daily operations of the Health and Family Services teams.
- Develop and maintain various recordkeeping systems, including those for audiometer calibration, and printing and supply budgets.
- Submit reports and documents in a timely manner, including those related to maintaining program compliance.
- Order and inventory supplies and materials for the program, including first aid supplies, toothbrushes and toothpaste, and items related to family engagement activities.
- Organize and manage routine work activities to support projects. This includes, but is not limited to, scheduling interviews and appointments, assisting with contract preparation, and communicating with clients and community partners.
- Assist with preparation for meetings and special events, including the Health Services Advisory Committee.
- Proofread and translate program documents, such as flyers, newsletters, and forms.
- Provide translation, as needed, to facilitate communication between Spanish-speaking clients and center or administrative staff.
- Maintain confidentiality of information.
- Perform other duties as assigned.