Office Associate

Requisiton Details

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GENERAL REQUISITION INFORMATION

EEO Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

Job Title Office Associate Job Grade AB13H Division Academic Affairs College/Dept College of Arts and Sciences Department Sociology/Anthropology Requisition Number 2026-00273 FTE (full-time equivalency) 100 Work Schedule 40 hours/week Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity Appointment Term 12- 12/12 months Is this position essential personnel according to the inclement weather policy? Pay Information $19.230-$19.951 per hour ($40,000-$41,500) Pay Schedule Annually FLSA Designation Non-Exempt Position Summary

As an employee of the Dean's office in the College of Arts & Sciences, your responsibilities are to provide administrative support to administration, faculty and staff, including special projects, office workflow, academic support, appointments, correspondence, grant proposals, budgets, data compilation and records control. May perform duties of a sensitive and confidential nature. Requires use of independent judgment and knowledge of the department, college, and university policies. Perform a variety of duties on own responsibility under conditions where there is little opportunity for direct supervision. Will frequently assist department chairs, students, faculty, staff, and the public (community, outside reviewers, parents, visitors, etc.).

Job Duties

Responsibility Area: Administrative Support Duties:

• Receive, monitor, and field telephone calls from the general public, vendors, outside media, current, and prospective students and campus personnel.
• Open, date, sort, and screen incoming mail.
• Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate.
• Keep files in an orderly manner and prepare filing system directions for other users.
• Maintain current list of key holders. Provide and collect keys (or request keycard access for others as appropriate.
• Order and purchase office supplies for departments.
• Ensure office equipment is in working order.
• Submit work orders as needed.
• Answer written, telephone, and in-person inquiries regarding departmental procedures.
• Prepare and enter faculty workload information.
• Assist chairs in scheduling.
• Provide undergraduate and graduate students support as needed such as permission numbers, and exams.
• Assist faculty with activities such as assigning advisors, photocopying, posting grades, submitting grade changes.
• Inventory equipment and supplies.
• May assist with website content.
• Other duties as assigned.

Percentage Of Time 20 Essential Function: Yes Responsibility Area: Coordinate Meetings & Events Duties:

• Maintain master calendars for departments.
• Arrange programs and meetings by scheduling classrooms, meeting rooms, issuing information, coordinating speakers, catering, and controlling event budget.
• Set up meetings as instructed or as required, notifying all necessary parties.
• Coordinate special projects and events, office activities, and committee meetings.
• Prepare and distribute promotional materials for events.

Percentage Of Time 10 Essential Function: No Responsibility Area: Personnel Processing Duties:

• Post requisitions and advertising.
• Monitor applications.
• Arrange applicant travel accommodations.
• Assist new hires with onboarding (e.g., background checks are completed, I9, W4, PDF, keys, access to electronic systems).
• Prepare PAFs.
• Prepare employees paperwork for pause, separation, and rehire.

Percentage Of Time 10 Essential Function: Yes Responsibility Area: Budget/Financial Administration Duties:

• Maintain, monitor, and reconcile monthly expenditures.
• Prepare budget-related documents for review and approval by supervisor.
• Keep all membership dues of various societies, organizations, and subscriptions up-to date.
• Assist and monitor faculty with grant management as needed.
• Make travel arrangements and accommodations.
• Prepare necessary documentation for honorarium requests and ensure timely receipt of check for speaker.
• Process expense reimbursements, deposits, and other financial documentation. Keep record of forms submitted.

Percentage Of Time 30 Essential Function: Yes Responsibility Area: Supervising Duties:

• Interview, hire, train, and supervise student workers.
• Prepare appropriate paperwork for Work Study/Campus Employment positions.
• Maintain and approve time entries.
• Submit and track work study reports.

Percentage Of Time 10 Essential Function: No Responsibility Area: Other Duties Duties:

All other duties as assigned.

Percentage Of Time 20 Essential Function: No

Required and Preferred Qualifications

Required Education

High school education or equivalent

Required Experience

2+ years of experience

Required License/Certification

NA

Required Additional Qualifications:

NA

Preferred Education

Associate's degree

Preferred Experience

NA

Preferred License/Certification

NA

Preferred Additional Qualifications:

NA

Compliance Requirements

Credit Check No Motor Vehicle Licensing Validity Check No Pre-employment Physical Request and Assessment No Drug Screen No

Supplemental Question

Required fields are indicated with an asterisk (*).

• • Do you have two years or more of office experience?
• Yes
• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents