Office Associate II - Anticipated Vacancy

State of Maine

Augusta, Maine

Apply

JOB DETAILS

SALARY

$17.30–$24.91 Per Hour

SKILLS

Administrative Skills, Adobe Creative Suite, Analysis Skills, Billing, Communication Skills, Customer Support/Service, Graphics, Licensing, Office Equipment, Operational Support, Organizational Skills, Painting (Facilities and Maintenance), Prepare Correspondence, Problem Solving Skills, Procedure Development, Process Development, Project Planning, Publications, Records Management, State Government, Training/Teaching, Truck Driver, Website Management

LOCATION

Augusta, Maine

POSTED

23 days ago

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
.

Maine Department of Transportation

Salary: $17.30 - $24.91

To view the full salary schedule, click here.

Office/Bureau: Maintenance and Operations

Location: Augusta, ME

Opening Date: June 29, 2026

Closing Date: July 14, 2026

Job Description:

This is an office and administrative support position for the Bureau of Maintenance and Operations, located at MaineDOT's Headquarters in Augusta. This employee will be responsible for making independent decisions and carrying out a wide variety of complex clerical work in accordance with established processes and procedures. This person shall have the ability to identify the accuracy and completeness of the information that is presented for processing, identify additional items that may be necessary, and take steps to address those items. This position is responsible for the verification and prompt payment of paint and salt invoices, which represent between 4,000 and 5,000 loads of salt and between $7-9 million in payments throughout the entire year, along with delivery orders and journals. Training for Adobe Creative Suite will also be provided to enable this position to continue to provide ongoing support for the Bureau's work plan management and annual scheduling tool, the "M&O Calendar". Finally, this position will involve routine customer service by answering the Bureau's main telephone lines and providing backup and support for the Bureau's clerical group.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:

Knowledge of modern office practices, equipment, graphics, publication processes, and internet-based information distribution.

Ability to prepare correspondence, reports, presentations, forms, and computerized documents.

Ability to perform administrative and secretarial functions, manage records, reconcile funds, and process information accurately.

Ability to interpret and apply laws, rules, policies, procedures, and documentation requirements.

Ability to create informational materials, update web content, and use office technology effectively.

Ability to coordinate training, communicate information clearly, resolve routine problems, and exercise sound judgment.

Ability to identify errors, analyze situations, make recommendations, and support team operations.

MinimumQualifications:(Entry level knowledges, skills, and/or abilities may be acquired through,BUTARENOTLIMITEDTOthe following coursework/training and/or experience.)

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.All positions in this classification assume the qualifications of:Office Assistant I,Office Assistant II, andOffice Associate I.

Licensing/Registration/Certification Requirements: (These must be met by all employees prior to attaining permanent status in this class.)

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator's License.

Application Instructions:

Interested applicants need to apply online by clicking the "Apply for this Opening/Apply Now" button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.

If have general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email at jobs.DOT@maine.gov

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

Work-Lif

Office Associate II - Anticipated Vacancy

State of Maine

Augusta, Maine

About the Company

State of Maine

Similar Job Searches