Office Assistant

Office Assistant

Apply now Job no: 504453

Department: AVP of Student Affairs

Work type: Staff Full-time Non-Exempt

Location: Alabama

Categories: Student Affairs

Purpose of the Position:

The Office Assistant will support the day-to-day operations of the Housing and Residence Life department, providing support for central office staff colleagues, student personnel, contractors, and customers (internal and external).

Duties & Responsibilities:

Maintain inventory of departmental forms and marketing materials

• Oversee and manage archival of records
• Maintain student files (hard copies)
• Support office processes as needed
• Prepare morning office reports
• Oversee key inventory and distribution for office
• Process payments/contracts for summer interns, camps and conferences, and orientation
• Work with university partners (Printing, OIT, Telecom, etc.) on departmental needs
• Direct work of student employees
• Assist with monthly purchasing card reconciliation
• Assist with HR, payroll, and EPAFs as needed
• Assist with onboarding of new staff
• Handle customer service and help resolve complaints and concerns
• Process work orders coming in from residents
• Follow up on work orders from a customer service aspect/help maintenance staff
• Coordinate pest control and laundry responses to issues
• Coordinate Student/parent correspondence (front line)
• Answer and distribute emails from the main housing email account

Minimum Requirements:

• High School Education or an equivalent combination of education and years of experience
• 1- 3 years of full-time verifiable office management work experience
• Must be proficient in Microsoft Office Suite and internet browsers
• Exceptional communication, customer service, grammar, editing, and organization skills

Desired Qualifications:

• Bachelor''s degree, preferably in Business, or an equivalent combination of education and years of experience preferred
• Experience with Banner, Blackboard, and occupancy management software is desired
• Experience in a university or college campus environment is preferred

Published Salary (if available):

32,000-35,000

% of time Duties / Responsibilities Essential / Marginal

50 Administrative: • Maintain inventory of departmental forms and marketing materials • Oversee and manage archival of records • Maintain student files (hard copies) • Support office processes as needed • Prepare morning office reports • Oversee key inventory and distribution for office • Process payments/contracts for summer interns, camps and conferences, and orientation • Work with university partners (Printing, OIT, Telecom, etc.) on departmental needs • Direct work of student employees • Assist with monthly purchasing card reconciliation • Assist with HR, payroll, and EPAFs as needed • Assist with onboarding of new staff Essential Edit Remove

50 Customer Service: • Handle customer service and help resolve complaints and concerns • Process work orders coming in from residents • Follow up on work orders from a customer service aspect/help maintenance staff • Coordinate pest control and laundry responses to issues • Coordinate Student/parent correspondence (front line) • Answer and distribute emails from the main housing email account Essential Edit Remove

Advertised: Sep 25 2026 Central Daylight Time

Applications close:

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Current Opportunities

Position Location Closes Office Assistant Alabama The Office Assistant will support the day-to-day operations of the Housing and Residence Life department, providing support for central office staff colleagues, student personnel, contractors, and customers (internal and external).

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