Administrative Skills, Beverages, Building Systems, Communication Skills, County Ordinances, Data Entry, Employee Retention, Hospitality and Tourism, Interpersonal Skills, Inventory Management, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Organizational Skills, State Laws and Regulations, Systems Engineering, Team Player, Telephone Skills
Now Hiring: Office Assistant / Guest Services (Onsite - Twin Cities Area)
I'm partnering with a well-established, family-owned organization in the building systems/engineering solutions space that is looking for a personable Office Assistant (Concierge/Guest Services) to support their front office operations.
About the Role
You'll serve as the first point of contact for visitors, clients, and incoming calls-playing a key role in shaping a positive first impression. This position blends traditional front desk responsibilities with light office support and hospitality-style café management.
Key Responsibilities
Front Desk & Administrative Support
- Answer and route incoming calls across multiple offices
- Greet and direct visitors in a professional, friendly manner
- Manage deliveries, mail, and general office coordination
- Support basic admin tasks like data entry, supply ordering, and email communication
Workplace Experience / Café Support
- Maintain a clean, stocked, and welcoming kitchen/café space
- Manage inventory of snacks, beverages, and supplies
- Keep coffee and refreshments fully stocked throughout the day
- Support overall office hospitality experience
What They're Looking For
- 2+ years of experience in a receptionist, front desk, or similar role
- Strong communication and interpersonal skills
- Professional, approachable, and service-oriented mindset
- Ability to multitask and stay organized in a busy environment
- Proficiency with Microsoft Office tools (Outlook, Word, Excel)
- Comfortable using general office equipment
Role Details
- Location: Fully onsite (Twin Cities metro)
- Schedule: Monday-Friday, 8:00 AM - 5:00 PM
- Pay: $23-$27/hour (DOE)
- Type: Contract role (approx. 3-5 months to cover a leave)
Why This Opportunity Stands Out
- Tenured, team-oriented culture with strong employee retention
- Beautiful, modern office environment
- Relaxed, supportive atmosphere (no micromanagement)
- Perks like stocked kitchen, team events, and catered lunches
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Ultimate Staffing Services