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Office Administrator/Executive Assistant

Jacob Hamilton Gardens Inc

East Hampton, NY

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Computer Skills, Customer Support/Service, Detail Oriented, Email Management/Administration, English Language, Establish Priorities, Executive Assistant Skills , Inventory Management, Microsoft Outlook, Multilingual, Multitasking, Operations, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Development, Process Improvement, Record Keeping, Social Media Marketing, Spanish Language, Telephone Skills, Time Management, Writing Skills
LOCATION
East Hampton, NY
POSTED
21 days ago
Benefits:
  • Paid time off
  • 401(k) matching
  • Bonus based on performance
  • Company parties

Office Administrator / Executive Assistant
Jacob Hamilton Gardens
 Landscape Design & Maintenance Company
 
We are a growing landscape design and maintenance company seeking a highly organized and personable Office Administrator / Executive Assistant to support our daily operations.
This role is ideal for someone who thrives in a fast-paced environment, communicates clearly and professionally, and enjoys being the central point of coordination between clients and our team.
 
Key Responsibilities:
  • Manage incoming emails and respond in a timely, professional manner
  • Answer and direct phone calls with excellent customer service
  • Coordinate and schedule meetings, consultations, and appointments
  • Assist with job scheduling (experience is a plus) and other office tasks
  • Order office, project supplies as needed and maintain apparel inventory
  • Maintain organized records and support general administrative tasks
  • Support marketing efforts through social media and promotional materials.
  • Collaborate with team members to streamline processes and improve efficiency.
Qualifications:
  • Strong computer skills (Outlook, Microsoft 365, Google Workspace)
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail
  • Ability to multitask and prioritize effectively
  • Previous administrative or assistant experience
  • Bilingual English/Spanish is a plus
  • Landscape industry experience is a plus
Compensation based on experience. $60-75,000

About the Company

J

Jacob Hamilton Gardens Inc