Office Administrator / Receptionist

Position Summary

We are seeking an organized, dependable, and detail-oriented Office Administrator to support daily office operations. This position includes customer service, administrative tasks, employee onboarding, payroll assistance, and basic accounting responsibilities.

Key Responsibilities

• Answer phones, greet visitors, and manage office correspondence.

• Maintain office supplies, records, spreadsheets, and job folders.

• Track company vehicles, licenses, certifications, and important deadlines.

• Assist with employee onboarding, benefits, and personnel records.

• Coordinate interviews and communicate with staffing agencies.

• Prepare, review, and process employee timesheets for payroll.

• Organize receipts and reconcile credit card statements.

• Prepare purchase orders and process vendor invoices using QuickBooks.

• Assist with customer quotes, proposals, and invoicing.

• Maintain accurate records and track jobs through billing and payment.

Qualifications

• Previous office administration or accounting experience preferred.

• Proficient in Microsoft Word, Excel, and Outlook.

• QuickBooks experience preferred.

• Strong organizational, communication, and multitasking skills.

• Excellent attention to detail and ability to maintain confidentiality.

• Associate degree or related education preferred, but not required.

Ideal Candidate: A friendly, reliable, and organized professional who is comfortable handling a variety of office and accounting responsibilities in a busy work environment.