Office/Administration - Executive/Administrative Assistant

Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

**This the max amount authorized to be billed to CLIENT, not resources pay rate**
Reason for request (Example: project base, staff augmentation, replacement or other). Can you please provide 4-5 detailed sentences as to why this temp labor is needed and why the assignment can not be completed by an internal resource? The more details that you can provide the better your chances are of avoiding delays.
Backfill/Replacement:
The Medical Technology team supported by LC Operations continues to grow, resulting in an increased workload for the LC Operations team. As a result, additional executive assistant support is needed.
The current LC Ops team members are fully dedicated to their core roles and responsibilities, and the executive assistant duties cannot be effectively distributed among existing associates without negatively impacting business operations.



GENERAL FUNCTION

The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.


MAJOR DUTIES AND RESPONSIBILITIES

* Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
* Organizes and prioritizes daily administrative responsibilities
* Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
* Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
* Ensures supervisor is aware of critical dates and deadlines; follows up where needed
* Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
* Drafts correspondence as necessary and produces error-free and grammatically correct documents
* Maintains a high level of confidentiality and exercises good judgment
* Demonstrates strong communication skills
* Coordinates and manages details of advanced travel arrangements, including international travel and exp
* Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
* Anticipates and follows up on requests and issues with a proactive, problem-solving approach
* Creates an environment that fosters teamwork and trust
* Proactively communicates potential issues and reminders to executives and coworkers as appropriate
* Organizes and maintains files and sensitive information


BASIC QUALIFICATIONS

* Associate s degree
* 3+administrative experience.
* Advanced proficiency with Microsoft Office Suite
* Excellent organizational and prioritization skills, and ability to balance multiple tasks
* Strong project management skills
* Ability to work independently and exercise sound judgment
* Advanced grammar and written/verbal communication skills
* Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR


PREFERRED QUALIFICATIONS

* Bachelor s degree
* 5+ year s administrative experience
* Experience supporting multiple leaders, including international travel support

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.