NACCHE Lead Admin Support Specialist

University of Oklahoma

Oklahoma City, OK

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JOB DETAILS

SALARY

$33,600–$43,700 Per Year

SKILLS

Academic Background, Administrative Skills, Analysis Skills, Calendar Management, Cancer, Clinical Training, Continuous Improvement, Customer Support/Service, Detail Oriented, Documentation, Executive Assistant Skills , File Maintenance, Grant Writing, High School Diploma, Leadership, Logistics, Medical Records, Operational Expenditure (OPEX), Operational Improvement, Operational Support, Operations, Order Supplies, Policy Development, Prepare Correspondence, Proofreading, Publications, Quality Management, Reporting Skills, Risk, Team Player, Telephone Triage, Travel Planning, Workflow Analysis, Writing Skills

LOCATION

Oklahoma City, OK

POSTED

2 days ago

Pay Range: Targeted annual salary ranges from $33,600 to $43,700, based on experience

Benefits Eligible: Yes

Work Schedule: Monday - Friday, Standard/Fixed Schedule

Travel: May be required

Position Introduction:

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you!

Support the work that advances cancer health for Native American communities.

The Native American Center of Cancer Health Excellence (NACCHE) at Stephenson Cancer Center is seeking a highly skilled and culturally respectful Lead Administrative Support Specialist to provide advanced administrative and operational support to center leadership, clinicians, and program teams.

This role is ideal for an experienced administrative professional who excels in complex environments, values precision and confidentiality, and is motivated by meaningful work. Your contributions will directly support NACCHE's mission to reduce cancer disparities among Native American people through research, outreach, education, training, clinical access, and policy development.

About NACCHE

NACCHE advances cancer health equity through five interconnected pillars:

Research - Advancing studies that address cancer prevalence, risk, and outcomes in Native American populations
Outreach & Education - Partnering with communities to promote prevention, screening, and informed health decisions
Training - Building the next generation of researchers and professionals dedicated to improving Native American cancer outcomes
Clinical Access - Improving access to quality cancer care services
Policy Development - Advocating for solutions tailored to the needs of Native American communities

As Lead Administrative Support Specialist, you will help ensure operational excellence across all pillars of this important work.

Why This Role Matters

Real change is built on strong infrastructure. Your organizational leadership, attention to detail, and ability to manage complex administrative responsibilities enable scientists, clinicians, and community partners to focus on improving cancer outcomes and strengthening trust with Native American communities.

What You'll Do

Executive & Administrative Support

Provide advanced administrative support to NACCHE leadership and clinicians
Manage complex and confidential information with discretion and professionalism
Maintain office files, including sensitive patient and personnel records
Schedule appointments, coordinate calendars, and arrange detailed travel logistics

Communication & Customer Service

Serve as a primary point of contact for faculty, staff, vendors, partners, and the public
Receive and triage incoming calls; respond to routine inquiries and route questions appropriately
Distribute departmental communications, mail, and publications
Address internal and external questions or concerns with professionalism, cultural awareness, and care

Document Preparation & Reporting

Type, proofread, and prepare correspondence, reports, lectures, manuscripts, grant proposals, and medical documentation
Draft routine correspondence on behalf of leadership or clinicians with minimal supervision
Prepare reports such as supply expenditures, operational summaries, and scheduling documents

Office Operations & Continuous Improvement

Monitor inventory and order office supplies; complete requisitions and authorized forms
Assess office workflows and recommend improvements to enhance efficiency and effectiveness
Plan, coordinate, and expedite special projects requiring analytical thinking and creativity

Additional Responsibilities

Perform related duties as needed to support NACCHE's goals and daily operations

Why Join Stephenson Cancer Center & NACCHE?

Be part of Oklahoma's only NCI Designated Cancer Center
Support programs that center Native American voices, partnerships, and priorities
Contribute to research, education, and outreach that makes a lasting impact
Work in a collaborative academic health environment with opportunities for growth

Are you ready to support work that truly matters? Apply today and help strengthen the foundation of cancer research, care, and equity through your leadership at NACCHE.

View full job description.

Required Education and Experience:

High School Diploma or GED.
12 months office, clerical, or administrative experience.

Required Certifications and Licenses:

None

Hiring Contingent Upon a Background Check: Yes

Norman Campus: If you are selected as a finalist for a position that supports the Norman Campus, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

NACCHE Lead Admin Support Specialist

University of Oklahoma

Oklahoma City, OK

About the Company

University of Oklahoma

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