Renowned landscape architecture firm is seeking a full-time Marketing Assistant for its Downtown Los Angeles studio. We are a company of leading designers, planners, and professionals with studios in Southern and Northern California, Texas, New York, and Shanghai.
We are looking for a highly organized, proactive individual who can manage multiple priorities, meet deadlines, and support both day-to-day administrative operations and marketing efforts. This position reports directly to the Managing Principal.
Job Responsibilities
A. Marketing & RFP Support
Review NDAs and Notices to Proceed (NTPs)
Follow up with clients regarding scope questions
Review project scope (deliverables, technical requirements, and schedule) to confirm feasibility
Assist in preparing RFP response materials, including:
Project Experience
Staff resumes
Financial proposals
Required forms
Corporate/financial statements and licensure
Coordinate with subconsultants to obtain fee proposals and scopes of work
Distribute RFPs to subconsultants (client-issued or internally generated)
Confirm proposal due dates with clients and coordinate with Principals on interview and presentation materials
Maintain and update the marketing database and collateral materials
Set up new project records and additional service requests
Support the Marketing Manager on public-sector RFPs
B. Contracts & Project Coordination
Submit client and subconsultant contracts for legal review
Coordinate communication between legal counsel, clients, and subconsultants
Ensure contracts are finalized and ready for Principal signature
Prepare and issue subconsultant agreements (and track execution)
Prepare and issue additional service agreements (and follow up as needed)
Track and confirm receipt of signed contracts for active projects
Assist with coordination of project kick-off schedules
Qualifications
Bachelors degree in Liberal Arts or related field with strong writing skills required
1-2 years of administrative and or/marketing experience
Proficiency in Microsoft Office and Adobe Create Suite (Photoshop, Illustrator, InDesign, Acrobat)
Strong organizational skills with the ability to manage multiple deadlines in a fast-paced, creative environment
Self-started with a proactive, resourceful approach and strong attention to detail
Compensation & Benefits
Salary: $60,000 – $75,000 annually
Competitive benefits package including health, dental, long-term disability, 401(k), profit sharing, and performance-based bonuses