Manager, Payroll & Time

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

Job Summary: The Manager, Payroll & Time is responsible for the strategic and operational leadership of Payroll and Time Administration services across the organization. This position oversees all pre-payroll, payroll, post-payroll, timekeeping, payroll tax, unemployment claims administration, compliance, reporting, and payroll-related system activities. The role ensures employees are paid accurately and timely, payroll regulatory requirements are met, and payroll operations are delivered efficiently and consistently. The Manager, Payroll & Time drives continuous improvement, standardization, automation, and compliance initiatives while providing leadership to a team responsible for end-to-end payroll and time administration. This position serves as the organization's subject matter expert for payroll, timekeeping, payroll taxation, wage and hour compliance, and unemployment administration, partnering closely with Human Resources, Finance, Accounting, Legal, Internal Audit, and external vendors.

Payroll Operations Leadership

• Lead and oversee the successful execution of all payroll operations, ensuring accurate and timely payment of employees.
• Manage end-to-end payroll processes across multiple payroll groups, locations, and employee populations.
• Establish operational controls to ensure payroll accuracy, compliance, and service excellence.
• Monitor payroll metrics, service levels, and operational performance.
• Ensure payroll activities are completed in accordance with established schedules and internal controls.
• Lead resolution of complex payroll issues, escalations, and exception management activities.
• Serve as the organization's primary payroll tax subject matter expert.
• Manage payroll tax audits, notices, and agency inquiries.
• Ensure compliance with applicable labor laws, tax regulations, payroll regulations, and collective bargaining agreements.
• Lead administration of unemployment claims and related compliance activities.

Time Administration

• Oversee administration of timekeeping processes.
• Ensure accurate calculation and payment of regular wages, overtime, shift premiums, incentives, differentials, and other earnings.
• Partner with business leaders to ensure compliance with wage and hour regulations, collective bargaining agreements, and company policies.
• Monitor timekeeping practices and identify opportunities to improve accuracy and efficiency.

Pre-Payroll Administration

• Oversee payroll inputs and validation activities, including:

o New hires

o Employee transfers

o Compensation changes

o Leave of absence transactions

o Terminations

o Retroactive adjustments

o Time corrections

o Garnishments and deductions

• Ensure data integrity between P&C, payroll, benefits, and timekeeping systems.

Post-Payroll Administration

• Oversee payroll reconciliation and balancing activities.
• Ensure accurate funding, accounting, and general ledger integration.
• Review and approve payroll reports and audit findings.
• Ensure appropriate payroll record retention and documentation practices.
• Support internal and external audits.

Team Leadership

• Lead, coach, and develop Payroll and Time team members.
• Establish performance objectives and development plans.
• Promote a culture of accountability, customer service, continuous improvement, and operational excellence.
• Build team capabilities and ensure appropriate cross-training and succession planning.
• Allocate resources and workload to support service delivery commitments.

Who are you?

Required Qualifications

• Bachelor's Degree in Business Administration, Human Resources, Accounting, Finance, or related field.
• Minimum 7 years of progressive payroll experience.
• Minimum 3 years of leadership experience managing payroll and/or time administration teams.
• Deep knowledge of:
• Payroll administration
• Payroll taxes
• Wage and hour regulations
• Timekeeping systems
• Garnishments
• Unemployment administration
• Payroll compliance requirements
• Experience managing payroll operations within a multi-state environment.
• Experience leading payroll audits, tax reporting, and compliance activities.
• Experience working with HRIS, payroll, and timekeeping systems.

Preferred Qualifications

• Certified Payroll Professional (CPP).
• Experience supporting unionized workforces.
• Experience with SAP SuccessFactors, SAP HR, ADP, UKG, Kronos, or similar platforms.
• Experience within a Shared Services or HR Operations environment.
• Experience leading payroll transformation, automation, or continuous improvement initiatives.
• Lean, Six Sigma, or process improvement experience.

What's in it for you?

We offer a comprehensive total rewards package, including but not limited to:

• Competitive base salary
• Annual company bonus
• Medical, dental, vision, disability, life insurance, and others
• 401(k) with employer match, plus additional company contribution
• Generous Employee Time Off, additional company holiday days, community volunteering hours
• Onsite facilities and activities that make everyday living easier, including a cafeteria, fitness center, health services, and more
• Onsite facilities and activities that make everyday living easier, including a cafeteria, fitness center, medical facility, pharmacy, and more

Ready for the next move?

Are you excited to bring your skills and disruptive ideas to the table? We can't wait to hear from you. Apply today!

At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company's growth. For this position, the base pay is set at $111,000 - $137,000 annually, and where applicable, bonus eligible.  The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

In addition to a solid package of compensation and benefits, plus you will enjoy:

• Competitive medical, dental and vision insurance.
• Generous paid time off.
• Competitive matching retirement savings plans.
• Working environment where your safety, health and wellbeing come first.
• Focus on professional and personal development through Volvo Group University.
• Programs that make today's challenging reality of combining work and personal life easier.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Trucks Technology & Industrial Division hire team players who are ready to create real customer impact. Our decentralized teams work close to our customers, with speed and autonomy, to build what they truly need.

Join us to collaborate on innovative, sustainable technologies that redefine how we design, build, and deliver value. Bring your curiosity, your expertise, and your collaborative energy, and together, we'll turn bold ideas into tangible solutions for our customers and contribute to a more sustainable tomorrow.