Litigation Legal Assistant

The Practice Coordinator plays a vital role in supporting the day?to?day administrative operations of the practice, helping keep matters running smoothly and enabling our lawyers to deliver exceptional client service. This is an exciting opportunity to continue developing core litigation skillsets while working closely with a highly-regarded group of lawyers in a collaborative, fast?paced environment.

A global law firm is seeking a Practice Coordinator to support lawyers within their Disputes practice. This is an exciting opportunity to continue developing core litigation skillsets while working closely with a highly-regarded group of lawyers in a collaborative, fast?paced environment. The Practice Coordinator plays a vital role in supporting the day?to?day administrative operations of the practice, helping keep matters running smoothly and enabling our lawyers to deliver exceptional client service.

Responsibilities include, but are not limited to:

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
• Proofread all documents for accuracy, grammar, and formatting
• E-file with various courts and remain up to date on format, filing requirements and deadlines
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
• Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
• Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
• Maintain organized client and matter files and ensure compliance with firm protocols
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information
• Schedule and manage meetings, calls, and logistics for lawyers and clients
• Reconcile invoices and manage reimbursements in the expense system
• Coordinate travel arrangements and assist with lawyer time entry as needed
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Qualifications:

• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
• Proficiency in litigation calendaring and software, Milana preferred
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
• Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad hoc demands
• Exercises appropriate confidentiality and discretion at all times
• Strong interpersonal and relationship building abilities, with excellent verbal and written communication skills
• Reliable, resourceful, organized, and detail-oriented