Job Title: Litigation Legal Administrative Assistant
Location: Tampa FL 33602
Salary/Payrate: $75K-$82K annually and AWESOME benefits!!!
Work Environment: 100% onsite
Term: Permanent / Fulltime
Bachelor’s degree required: Preferred
Referral Fee:AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
The Litigation Legal Administrative Assistant will provide support to approximately 5 Attorneys. This is a 100% onsite position.
Primary Practice areas that you will be supporting are Construction, Litigation and M&A
Candidates MUST HAVE State e-filing experience.
Responsibilities:
- Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues.
- Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role.
- Prepares, processes, and proofreads legal documents; mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
- Data management including maintaining and organizing Court pleadings, discovery documents, emails, correspondence, and hard copies in electronic databases for ease of retrieval using moderate independent judgment;
- Coordinates and participates in document production;
- Obtains background information and reports on parties and witnesses using the Westlaw and Lexis systems;
- Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
- Assists with trial, deposition, and hearing preparation including preparation of attorney notebooks, exhibits, and related duties;
- Maintains supervisor(s) calendar electronically by scheduling appointments, hearings, depositions, docketing critical dates such as
- Court ordered pre-trial and discovery deadlines and keeping supervisor posted of same;
- Opens and closes files, and electronically maintains client and business files by filing and retrieving materials as required;
- Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
- Makes travel arrangements through the Firm’s designated Travel Agency;
- Finalizing billing invoices reviewed and approved by supervising attorneys for purpose of sending to client for payment;
- Performs related duties as assigned.
Minimum Acceptable Qualifications:
- Bachelor’s Degree preferred.
- 5+ years of legal secretarial experience in a related area of law.
- Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.
- Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
- Excellent organizational skills and people skills.
- Ability to effectively communicate both orally and in writing.