Legal Receptionist

The Legal Admin/Receptionist will play a critical role in managing front desk responsibilities while also assisting with client intake processes. Ideal candidates will have experience working in a law firm environment—especially in probate—or will have prior experience handling intake in any professional industry setting.

Legal Receptionist - Houston, Tx
The Legal Admin/Receptionist will play a critical role in managing front desk responsibilities while also assisting with client intake processes. Ideal candidates will have experience working in a law firm environment—especially in probate—or will have prior experience handling intake in any professional industry setting.


Responsibilities

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  Greet and assist clients and visitors in a courteous and professional manner.
  
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  Manage a multi-line phone system, directing calls and taking detailed messages.
  
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  Perform initial client intake over the phone and in-person, gathering essential information accurately and sensitively.
  
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  Schedule consultations and appointments for attorneys and legal staff.
  
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  Maintain the reception area, conference rooms, and common areas to ensure a welcoming environment.
  
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  Handle incoming and outgoing mail, deliveries, and courier services.
  
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  Enter client data into case management and intake systems with precision and confidentiality.
  
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  Support administrative tasks such as filing, scanning, and preparing documents as needed.
  
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  Collaborate closely with attorneys and paralegals to ensure smooth client onboarding.
  

 
Qualifications

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  Alternatively, 1+ years of experience in a client intake role within any professional industry (medical, finance, insurance, etc.).
  
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  Strong interpersonal skills with a client-service mindset.
  
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  Excellent verbal and written communication skills.
  
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  Highly organized with strong attention to detail and follow-through.
  
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  Proficiency in Microsoft Office Suite (Word, Outlook) and familiarity with legal case management software a plus.
  
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  Ability to handle sensitive information with discretion and professionalism.
  

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