Legal Executive Assistant - Disputes

Legal Executive Assistant – DisputesSan Francisco, CA | Hybrid | Full-Time

About the Role

The Legal Executive Assistant (LEA) – Disputes serves as a trusted business partner to senior attorneys within a litigation/disputes practice, managing the daily operations of a complex legal practice so attorneys can focus on client work and business development. This is an executive-level support role requiring both strong administrative expertise and a solid working knowledge of legal procedures, terminology, and documentation in a disputes environment. The LEA works collaboratively with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) to ensure seamless delivery across all practice functions.

Key Responsibilities

• Manage attorney projects and deadlines, coordinating with legal and administrative teams to ensure all milestones are met efficiently
• Serve as a primary liaison between attorneys, clients, and internal departments — handling inquiries, relaying information, and exercising independent judgment when responding on behalf of attorneys
• Delegate tasks to LSAs and internal support teams; monitor progress and communicate updates to ensure timely, accurate delivery
• Mentor and provide ongoing professional development feedback to LSAs supporting the attorney's team
• Draft, proofread, and finalize legal documents, correspondence, and presentations; review all work product for accuracy before delivery
• Oversee electronic and physical filing systems within the firm's document management system, ensuring all materials are organized and current
• Conduct research and compile information to support case preparation and attorney briefings
• Coordinate complex meeting logistics including agendas, materials, and follow-up on action items
• Manage billing processes including prebill review, approval workflows, and final bill delivery; serve as attorney proxy on billing matters
• Manage attorney calendars, resolve scheduling conflicts, and coordinate complex travel itineraries
• Ensure expense reports and time entries are submitted accurately and on time

Ideal Candidate

• Exercises sound judgment, discretion, and professionalism when handling confidential and sensitive legal matters
• Strong communicator — clear and concise in writing and verbally, with the ability to interact effectively with attorneys, clients, and support staff at all levels
• Highly organized with excellent time management skills; able to prioritize and multitask in a fast-paced, high-pressure environment
• Detail-oriented with a proactive, solutions-focused approach
• Tech-savvy and comfortable with legal research tools, case management software, billing platforms, and standard production applications (Word, PowerPoint, Excel)
• Experienced with AI-powered tools for document production, review, and research
• Proficient in virtual collaboration tools (Zoom, Microsoft Teams)
• Adaptable and eager to learn as technology and practice needs evolve

Education & Experience

• Minimum: High School Diploma or GED
• Preferred: Bachelor's degree in Legal Studies, Business Administration, or related field
• 5+ years of administrative experience supporting senior-level leadership in a corporate or legal environment

Compensation & Schedule

• Pay range: $49.45 – $65.52/hour (DOE); non-exempt, overtime eligible
• Hybrid schedule (in-office + remote)
• Full benefits package including medical, dental, vision, and 401(k)

No immigration sponsorship available. Agency submissions not accepted.

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