Are you ready to transition from a mid-sized or large law firm to a reputable 18 attorney firm, offering a collaborative environment and a GREAT team to work with? This firm was established in 1997 and has proudly served as counsel for clients ranging from individuals and new entities to Fortune 500 companies. Our client,
located in the Memorial area, is seeking an Transactional Legal Assistant to join their team!
Position: Transactional Legal Assistant
Location: Memorial | 100% In-Office
Pay: Up to $90K + generous bonuses
Benefits: Medical & Dental Paid 100%, matched 401K, free parking
Schedule: 100% In-Office
Responsibilities- Prepare,
revise, proofread, format, and finalize a variety of transactional legal
documents, agreements, correspondence, and related materials.
- Assist
attorneys with the preparation and organization of documents related to
corporate, real estate, business, and other transactional matters.
- Draft
and prepare routine agreements, resolutions, consents, closing documents,
signature pages, and other transaction-related documentation.
- Coordinate
all aspects of document execution, including obtaining signatures,
notarizations, and distributing fully executed documents.
- Assist
with transaction closings by organizing closing documents, maintaining
closing checklists, tracking outstanding items, and compiling final
closing sets.
- Serve
as a primary point of contact for clients and other internal and external
stakeholders while maintaining a professional and courteous demeanor.
- Answer
and manage attorney phone lines and respond to general client and business
inquiries.
- Maintain
attorney calendars, coordinate meetings and conference calls, monitor
deadlines, and manage scheduling for transactions and other key dates.
- Organize,
review, and maintain client and matter files in both electronic and
physical formats.
- Assist
with entity formation and maintenance, including preparing organizational
documents, resolutions, consents, and other corporate records as needed.
- Maintain
corporate records, transaction files, and supporting documentation to
ensure documents are accurate, organized, and readily accessible.
- Assist
attorneys with due diligence, document review, research, and other
administrative or transactional support.
- Coordinate
with clients, opposing counsel, title companies, financial institutions,
governmental agencies, and other parties involved in transactions.
- Maintain
accurate records and ensure compliance with firm procedures, transaction
timelines, and critical deadlines.
- Provide
additional administrative and legal support as assigned.
Qualifications- 3+
years of transactional legal experience required.
- Minimum
of 5 years of legal secretary or legal assistant experience; law firm
experience strongly preferred.
- Experience
supporting attorneys with transactional matters such as corporate,
business, real estate, contracts, or related practice areas.
- Strong
knowledge of transactional legal terminology, document preparation, and
closing procedures.
- Experience
preparing, formatting, proofreading, and managing complex legal documents
and agreements.
- Proficiency
in Microsoft Office Suite, including Word, Excel, and Outlook, as well as
document management systems; experience with legal billing software is a
plus.
- Ability
to quickly learn new legal software and technology platforms.
- Excellent
organizational, multitasking, and time-management skills with exceptional
attention to detail.
- Strong
written and verbal communication skills.
- Ability
to independently manage multiple transactions, priorities, and competing
deadlines in a fast-paced environment.
- High
level of professionalism, discretion, and ability to maintain
confidentiality with sensitive client and business information.
HOUDT42