Legal Administrative Assistant

Prepare, revise, format, and proofread complex transactional documents, including purchase agreements, operating agreements, corporate resolutions, entity formation documents, closing checklists, signature packets, and correspondence. Assist with all phases of transactional matters, including organizing due diligence materials, maintaining electronic data rooms, assembling closing binders, and coordinating post-closing documentation.

National firm located in downtown is looking for a Corporate Legal Administrative Assistant for their Mergers and Acquisitions section.

Schedule: Hybrid after 90 days

Hours: 830am-5pm or 9am-530pm (37.5 hour week)

Parking: Paid

Benefits: Full benefits offered

Perks: Access to fitness center

Job Description

Corporate - Legal Administrative Assistant

We are seeking a proactive, highly organized Corporate Legal Administrative Assistant (LAA) to support attorneys in our Mergers & Acquisitions and Corporate practice in ourHouston office. This position is ideal for a detail-oriented professional who thrives in a fast pacedtransactional environment, anticipates attorney and client needs, and enjoys workingcollaboratively to provide exceptional client service.

 

Essential Job Duties

• Provide comprehensive administrative support to attorneys practicing in mergers and acquisitions, corporate governance, and general business transactions.
• Prepare, revise, format, and proofread complex transactional documents, including purchase agreements, operating agreements, corporate resolutions, entity formation documents, closing checklists, signature packets, and correspondence.
• Assist with all phases of transactional matters, including organizing due diligence materials, maintaining electronic data rooms, assembling closing binders, and coordinating post-closing documentation.
• Open, maintain, and close client and matter files while ensuring compliance with firm policies and records management procedures.
• Manage attorney calendars, coordinate meetings, conference calls, and client presentations, while anticipating scheduling conflicts and priorities.
• Coordinate domestic and international travel arrangements, prepare itineraries, and process expense reimbursements.
• Prepare client engagement letters, conflict-related documentation, and matter intake requests.
• Enter attorney time accurately and timely while assisting with billing coordination, expense processing, and client billing inquiries.
• Communicate professionally with clients, opposing counsel, financial institutions, accountants, and other business professionals on behalf of attorneys.
• Prepare and distribute signature packets utilizing electronic signature platforms and coordinate execution of transactional documents.
• Assist with corporate entity maintenance, including organizing corporate records, annual filings, and governance documentation.
• Utilize firm technology and workflow systems efficiently, collaborating with centralized administrative teams to ensure timely completion of requests
• Coordinate with paralegals, Legal Administrative Assistants, and other business professionals to meet transaction deadlines and deliver seamless client service.
• Handle confidential and sensitive client information with the highest level of professionalism and discretion. 

Requirements:

• Bachelor’s degree or equivalent combination of education and relevant experience.

• Ten or more years of experience supporting corporate, transactional, or business law attorneys in a law firm or other professional services environment preferred.
• Experience supporting mergers and acquisitions, corporate governance, commercial finance, or other transactional legal practices is strongly preferred.
• Advanced proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems, electronic billing platforms, PDF editing software, and electronic signature applications.
• Willingness to embrace emerging technologies, including AI-enabled productivity tools, and the ability to quickly learn new systems and processes.
• Exceptional document formatting and proofreading skills with strong attention to detail.
• Excellent organizational and time management skills with the ability to prioritize multiple assignments and consistently meet deadlines.
• Strong written and verbal communication skills with a professional and client-focused demeanor.
• Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with discretion.
• Demonstrated ability to work independently while contributing positively to a collaborative team environment.
• Ability to adapt to changing priorities and perform effectively in a fast-paced transactional practice.