Job Title: Legal Administrative Assistant (Corporate/M&A)
Location: Houston TX 77002
Salary/Payrate: $85K-$95K annually and AWESOME benefits!!!
Work Environment: Onsite
Term: Permanent / Fulltime
Bachelor’s degree required: NO
Referral Fee:AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Our client is looking for a Corporate Legal Administrative Assistant (LAA) to support attorneys in their Mergers & Acquisitions and Corporate practice in their Houston office. This position is ideal for a detail-oriented professional who thrives in a fast-paced transactional environment, anticipates attorney and client needs, and enjoys working collaboratively to provide exceptional client service.
Essential Job Duties
- Provide comprehensive administrative support to attorneys practicing in mergers and acquisitions, corporate governance, general business transactions, and similar areas.
- Prepare, revise, format, and proofread complex transactional documents, including purchase agreements, operating agreements, corporate resolutions, entity formation documents, closing checklists, signature packets, and correspondence.
- Assist with all phases of transactional matters, including organizing due diligence materials, maintaining electronic data rooms, assembling closing binders, and coordinating post-closing documentation.
- Open, maintain, and close client and matter files while ensuring compliance with firm policies and records management procedures.
- Manage attorney calendars and coordinate meetings, conference calls, and client presentations, while anticipating scheduling conflicts and priorities.
- Coordinate domestic and international travel arrangements, prepare itineraries, and process expense reimbursements.
- Prepare client engagement letters, conflict-related documentation, and matter intake requests.
- Enter attorney time accurately and timely while assisting with billing coordination, expense processing, and client billing inquiries.
- Communicate professionally with clients, opposing counsel, financial institutions, accountants, and other business professionals on behalf of attorneys.
- Prepare and distribute signature packets utilizing electronic signature platforms and coordinate execution of transactional documents.
- Assist with corporate entity maintenance, including organizing corporate records, annual filings, and governance documentation.
- Utilize firm technology and workflow systems efficiently, collaborating with centralized administrative teams to ensure timely completion of requests.
- Coordinate with paralegals, other LAAs, and other business professionals to meet transaction deadlines and deliver seamless client service.
- Handle confidential and sensitive client information with the highest level of professionalism and discretion.
- Demonstrate flexibility by supporting team initiatives and assisting colleagues during peak workloads or attorney absences.
- Maintain regular, reliable, and predictable attendance.
Requirements
- Bachelor’s degree or equivalent combination of education and relevant experience.
- Ten or more years of experience supporting corporate, transactional, or business law attorneys in a law firm or other professional services environment preferred.
- Experience supporting mergers and acquisitions, corporate governance, commercial finance, or other transactional legal practices strongly preferred.
- Advanced proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
- Experience with document management systems, electronic billing platforms, PDF editing software, and electronic signature applications.
- Willingness to embrace emerging technologies, including AI-enabled productivity tools, and the ability to quickly learn new systems and processes.
- Exceptional document formatting and proofreading skills with strong attention to detail.
- Excellent organizational and time management skills with the ability to prioritize multiple assignments and consistently meet deadlines.
- Strong written and verbal communication skills with a professional and client-focused demeanor.
- Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with discretion.
- Demonstrated ability to work independently while contributing positively to a collaborative team environment.
- Ability to adapt to changing priorities and perform effectively in a fast-paced transactional practice.