About Rythm Health
Rythm Health is a growing diagnostics and healthcare company based in Omaha, Nebraska. As we scale our lab operations and team, we're looking for a proactive, detail-oriented Administrative Assistant to be the friendly first point of contact for our office and a key partner in keeping our day-to-day office operations running smoothly.
THE ROLE
The Administrative Assistant provides front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance.
WHAT YOU'LL DO
Front Desk & Reception
- Greet visitors, candidates, and vendors, and manage sign-in/badge procedures
- Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs
Meeting & Calendar Support
- Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management
- Take notes/minutes during meetings and distribute action items and summaries
- Help coordinate logistics for larger meetings, offsites, or visits from partners/investors
Office & Vendor Management
- Order and maintain inventory of office and kitchen supplies
- Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events
- Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries)
- Keep common areas, kitchen, and reception area organized and presentable
General Administrative Support
- Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination)
- Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications
- Maintain organized digital and physical filing systems
- Support basic data entry and recordkeeping for HR, operations, or lab administrative needs
- Assist with travel arrangements and expense tracking as needed
- Provide backup administrative support to leadership as needed
- Take on other administrative projects and duties as assigned
Qualifications
- Bachelor's degree preferred
- 2+ years of experience in an administrative, receptionist, or office support role preferred
- Strong organizational skills with the ability to juggle multiple priorities and deadlines
- Excellent written and verbal communication skills, with a professional and welcoming demeanor
- Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars)
- Discretion in handling confidential or sensitive information
- Self-starter who is comfortable taking initiative and working with minimal supervision
- Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required