Junior Recruiter

Job Summary

The Junior Recruiter supports the recruitment process for assigned positions across the organization. This role assists with sourcing, screening, interview coordination, and pre-employment processing, and helps ensure a positive candidate experience and adherence to recruiting procedures.

Job Duties and Responsibilities

• Manages the day-to-day recruiting process for full-time and temporary positions, from posting through start date.
• Partners with hiring managers to keep job descriptions, hiring criteria, and workforce needs up to date.
• Posts openings on approved internal and external channels.
• Finds candidates through job boards, workforce partnerships, employee referrals, staffing agencies, and other sourcing channels.
• Reviews applications and resumes to identify qualified candidates.
• Conducts phone screens to confirm qualifications, availability, and interest.
• Coordinates interview scheduling between candidates and hiring managers and follows up to collect feedback.
• Keeps hiring managers in the loop on where candidates stand in the pipeline.
• Helps HR leadership with offer logistics, preparing offer letters, confirming start dates, and similar tasks.
• Initiates and tracks pre-employment steps: background checks, employment verifications, drug screenings, and work eligibility documentation.
• Supports the temp-to-perm conversion process by preparing the necessary documentation for review and approval.
• Keeps candidate and requisition data accurate and current in the Applicant Tracking System (ATS).
• Pulls together recruiting reports - applicant flow, time-to-fill, requisition status - for HR leadership.
• Helps track agency usage and spend against the recruiting budget.
• Supports documentation needs during recruitment-related audits.
• Helps ensure recruiting practices stay in line with company policy and employment law.
• Maintains recruiting files per company policy and record-retention requirements.
• Participates in job fairs, hiring events, and workforce initiatives as needed.
• Other duties as assigned.

Skills

• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills and attention to detail.
• Ability to manage multiple open requisitions simultaneously in a fast-paced environment.
• Ability to build effective working relationships with hiring managers, candidates, and external agencies.
• Proficient in Microsoft Office Suite or related software.
• Ability to manage a high volume of calls to and from candidates.
• Willingness and ability to quickly learn the organizations ATS and HRIS systems.

Education

• Required: High school diploma or equivalent
• Preferred: Bachelors degree (or coursework in progress) in Human Resources, Business Administration, or a related field

Work Experience

• Required: Previous experience working or volunteering in an office environment requiring confidentiality and strong organizational skills.
• Preferred: Six months to one year of Human Resources experience through employment, internships, or related coursework.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift and move files, office supplies, or other materials weighing up to 15 pounds.