IS Administrative Assistant and Education Coordinator

Dual Role: Information Services Operations And Clinical Informatics Fellowship Education Coordinator

This dual role supports both Information Services (IS) operations and serves as the Clinical Informatics Fellowship Education Coordinator. Administrative Assistant responsibilities include supporting day-to-day IS operations, including scheduling, travel coordination, vendor engagement, supply management, and space and facilities coordination. Education Coordinator responsibilities include overseeing administrative functions of the Nationwide Children's Hospital Clinical Informatics Graduate Medical Education (GME) program in partnership with The Ohio State University (OSU). This role collaborates with the Program Director, OSU faculty and staff, GME offices, attending physicians, fellows, and regulatory partners to support effective program operations.

Job Description Summary:

Plans, coordinates, implements, and evaluates education activities of Nationwide Children's Hospital and its subsidiaries in collaboration with clinical, research, administrative and community partners. Supports project and program development, fiscal management and administrative support for assigned education activities.

Job Description:

Essential Functions:

• Coordinates initial and ongoing development of education programs. Recommends new programs and technology based on evaluation and needs assessment. Participates in the development of an annual plan for community education that is consistent with strategic priorities.
• Collaborates with Marketing, community partners, hospital and physician leaders, coordinators and program committee to increase the visibility of Nationwide Children's Hospital's education programs. Maintains up-to-date information on the Web.
• Coordinates formative and summative evaluation of education programs. Aggregates data for trend analysis. Assists in implementation and tracking of improvements.
• Manages files and databases to assure complete and accurate records. Ensures reports are accurate and submitted in a timely manner. Maintains reporting and regulatory initiatives as assigned.
• Manages meeting planning. Recommends and administers operations and expenses for assigned cost centers. Participates in ongoing professional development activities.

Education Requirement:

College degree or equivalent experience, required

Licensure Requirement:

(not specified)

Certifications:

For Graduate Medical Education positions only – Training Administrators of Graduate Medical Education (TAGME) certification is required within three years of start for candidates without a college degree.

Skills:

• Proficiency in MS Office. Excellent oral and written communication.
• Strong command of the English language, grammar and spelling.
• Interdisciplinary program planning required.
• Data analysis and analytical thinking.

Experience:

• Three years of experience in program planning or project management, required.
• Experience in policy development and fiscal management, required.
• Supervisory experience, preferred.

Physical Requirements:

OCCASIONALLY: Climb stairs/ladder, Communicable Diseases and/or Pathogens, Hand use: grasping, gripping, turning, Lifting / Carrying: 21-40 lbs, Pushing / Pulling: 26-40 lbs, Pushing / Pulling: 41-60 lbs

FREQUENTLY: Bend/twist, Lifting / Carrying: 11-20 lbs, Reaching above shoulder, Squat/kneel

CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Flexing/extending of neck, Hearing acuity, Interpreting Data, Lifting / Carrying: 0-10 lbs, Peripheral vision, Problem solving, Pushing / Pulling: 0-25 lbs, Repetitive hand/arm use, Seeing – Far/near, Sitting, Standing, Walking

Additional Physical Requirements performed but not listed above:

(not specified)

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"