IDB Invest - Sr. Administrative Assistant - Infrastructure and Energy Division

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IDB Invest - Sr. Administrative Assistant - Infrastructure and Energy Division

City Washington DC

Company IDB Invest

Posting End Date 1062026 1159 PM EST

We improve lives

IDB Invest is the private sector arm of the IDB Group committed to supporting the sustainable development of Latin America and the Caribbean through the private sector. Our mission is to finance structure and mobilize capital for companies and projects that support economic growth resilience and long-term development across the region.

IDB Invest operates in 26 countries structured across four geographic regions and three industry verticals Infrastructure and Energy Financial Institutions and Corporates.

As part of its evolving business model Originate to Share" IDB Invest is expanding its capacity to mobilize private capital and scale development impact across Latin America and the Caribbean supported by a 3.5 billion capitalization from its shareholders. The model strengthens IDB Invests ability to originate high-quality assets structure innovative financial solutions and connect global capital with opportunities across the region.

About this position

We are looking for an experienced professional to provide administrative and project-related support to the Infrastructure and Energy Division IEN. IEN is part of the Industries and Cross-Cutting Themes Department and leads the development and delivery of operations in transport water and sanitation energy and social infrastructure across all regions.

The selected candidate will provide administrative and project support. Responsibilities include preparing and processing operational documentation maintaining project records and reporting tools coordinating meetings communications and stakeholder engagement monitoring project milestones and action items supporting procurement and consultant contracting processes performing data analysis and reporting using digital and artificial intelligence tools and ensuring compliance with institutional policies procedures and quality standards.

What youll do

Operational and Transaction Support Support project teams in the preparation formatting and timely distribution of operational documentation such as non-objection letters project briefs and board reports. Coordinate administrative aspects of key operational milestones including meetings and approvals. Follow-up on pending actions approvals signatures and documentation requirements. Maintain project and operational records in corporate systems e.g. Maestro document repositories. Ensure documentation is properly filed uploaded tracked and archived.

Administrative Support Manage calendars meetings and appointments for the Managing Director. Assist the Managing Director and team members with business travel internal approvals arrangements visas expense reports and logistics when required. Coordinate meetings workshops and events. Serve as the focal point for procurement-related processes such as support in processing contracts with firms and individual consultants PECs contract modifications including extensions change in TORs and terminations. Perform accounts payable and accounts receivable tasks such as coordination of payments of invoices reimbursements to employees vendor registration petty cash requests purchase card transactions. Assist the Managing Director in the proper administration of the allocated administrative budget.

Data Management and Technology Keep record of travel conference participation trainings and project-related activities. Maintain internal databases trackers and dashboards.Compile metrics prepare reports and presentations when required. Support data analysis using Excel Power BI or similar tools. Leverage artificial intelligence and productivity tools e.g. Microsoft Copilot and other approved AI solutions to enhance operational efficiency support data analysis automate routine tasks improve document quality and strengthen tracking and reporting capabilities.

What youll need

Education Associatedegree or equivalent degree inBusiness AdministrationFinance Human ResourcesManagement Information Systemsor other fields relevant to the responsibilities of the role.

Experience At least 4 years of relevant experience in a position with similar attributes and responsibilities.

Languages Proficiency in Spanish and English spoken and written is required.

Requirements • Citizenship No requirement. • Consanguinity You have no family members up to the fourth degree of consanguinity and second degree of affinity including spouse working at the IDB IDB Invest or IDB Lab.

Type of contract and duration International staff contract 36 months initially renewable upon mutual agreement.

What we offer

The IDB Group provides benefits that respond to the different needs and moments ofanemployees life. These benefits include -Acompetitive compensation package including an annual base salary expressed on a net-of-tax basis. -Leaves and vacations 24 days of paid time off 8 personal days sick leave gender-neutral parental leave. -Health Insurance IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical dental vision preventive care and prescription drugs. -Pension planDefined benefit pension plan that provides financial security and support employees in planning for their future. -We offer assistance withrelocation and visa applicationsfor you and your family when it applies. -On-site positionwith the occasional flexibility of teleworking. -Health and well-being Access to our Health Services Center that provides preventive care and health education for employees. -Development support We offer tools to boost your professional profile such as mentoring 11 professional counseling training and learning opportunities language classes mobility options among others. -Other office amenities as availableLactation Room Daycare Center Gym Bike Racks Parking spouse career support and others.

Our culture

At the IDB we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation we intentionally include all voices cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the jobinterview process. If you require an accommodation to complete this application please email us ataccommodationsiadb.org.

IDBInvest

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