Job Description:
POSITION SUMMARY:
The Staffing Coordinator reports to the Payroll and Leaves Coordinator and coordinates and monitors daily staffing needs to support safe, effective, and uninterrupted program operations. This position serves as a central resource for attendance tracking, staffing coverage coordination, leave administration, and timekeeping support. The Staffing Coordinator maintains real-time awareness of staffing levels, responds to daily call-outs and vacancies, coordinates coverage to meet operational needs, and prepares staffing reports for program leadership.
This role works closely with the Payroll and Leaves team to support accurate timekeeping records, appropriate leave tracking, and timely compensation practices for employees. Through effective staffing coordination, attendance management, and workforce reporting, the Staffing Coordinator helps ensure operational continuity and workforce accountability, contributing to the overall employee experience at River Street School.
Duties/Responsibilities
Staffing Coordination and Coverage Management
- Monitor daily staffing levels and employee attendance to ensure adequate coverage across River Street Windsor.
- Receive, document, and track employee call-outs, absences, late arrivals, and other attendance-related issues.
- Coordinate staffing coverage for vacancies, call-outs, approved leave, and other staffing shortages in accordance with established policies and procedures.
- Communicate staffing needs and coverage recommendations to supervisors and program leadership.
Attendance and Leave Administration
- Track and maintain records related to employee attendance, leave requests, and time-off usage.
- Monitor daily time-off requests to ensure appropriate documentation and approval workflows are followed.
- Review and monitor daily staff timekeeping records, including building entry and exit punches, to ensure compliance with contracted work schedules and promptly address discrepancies.
- Maintain attendance and leave-related records in accordance with organizational policies and applicable procedures.
Reporting and Administrative Support
- Prepare and distribute daily staffing reports summarizing attendance, vacancies, call-outs, coverage assignments, and workforce status.
- Maintain staffing databases, schedules, reports, staffing lists, and workforce records.
- Compile workforce metrics and staffing data to support operational planning and leadership decision-making.
- Assist with special projects related to workforce management, staffing processes, and operational improvements.
COMPETENCIES:
- Project Management - Supports project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and on budget; Manages project team activities.
- Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others ideas and tries new things.
- Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Varies writing style to meet needs.
- Organizational Skills: Manages time and resources efficiently.
- Collaboration: Works well with team members and provides support as needed.
QUALIFICATIONS:
- Associates Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.
WHATS IN IT FOR YOU?
- Group Health Insurance Plans
- Basic & Supplemental Life Insurance
- Long Term Disability & Short Term Disability options
- 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
- Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
- Comprehensive benefit time package
- Employee Assistance Program
- Bereavement time & Religious Holidays
- Credit Union Access
To access the job description and salary range document, please click https://www.crec.org/careers/jobs.php
JOB ID#14353 AT CREC: External Job Opportunities | Careers | Hartford, Connecticut