Join our team at St. Mary Catholic Schools! We are currently seeking a part-time Human Resources Assistant to be part of our dynamic, nurturing, and supportive school community. If you're looking for a rewarding HR opportunity in a positive, engaging, and collaborative environment, we'd love to hear from you!
Job Title: Human Resources Assistant
Reports to: Executive Director of Human Resources
Hours/Position: Part-time, non-exempt, 30 hours per week/year-round, hours are flexible between 7:00a.m.- 5p.m.
We offer a competitive benefits package, including health, dental, vision, and HSA/FSA options, a 401a retirement plan with company-sponsored 6% contributions. Generous Paid Time Off (PTO), and Holiday Pay. Plus, many other great benefits!
As the HR Assistant, you'll play a vital role in supporting our HR functions, including employee onboarding and offboarding, substitute and seasonal staffing, employee records, compliance documentation, and HR-related administrative tasks. This role will also assist the HR Team with employee retention initiatives and recognition events.
General Job Duties/Responsibilities:
- Manage the full recruitment, onboarding, offboarding, and training process for substitute and temporary employees.
- Engage with substitutes throughout the year through check-ins, updates, and reminders regarding required information and training.
- Maintain compliance records, including required annual trainings, Virtus requirements and teacher certification.
- Maintain and update volunteer records, including background checks and other required documentation.
- Scan, upload, file, and organize documents within the HR system and electronic employee files.
- Maintain accurate HR spreadsheets and work closely with Payroll and Accounting to provide accurate records for coaches, enrichment programs, fine arts and other contracts.
- Prepare the monthly Employee Newsletter.
- Assist HR team with hospitality and supply ordering for the administrative office and events.
- Assist the President with calendaring, scheduling, and other administrative support needs as requested.
- Help create a welcoming and positive experience for employees and new team members.
- Support special projects and other HR department needs.
- Perform other duties as assigned.
Seasonal/project based duties:
- Assist with staff recruitment and hiring processes, including job postings, application screening, interview
- scheduling, reference checks as needed.
- Assist the HR Coordinator with conducting new hire orientation, packets and coordinating materials such as email accounts,
- laptops, keys, business cards, signage, and employee photos.
- Assist the HR Coordinator with seasonal hiring for Camp Zephyr, STEAM Academy, and staff childcare week as needed.
- Assist with planning and coordinating employee events and activities, including staff appreciation, wellness activities, Christmas activities, recognition programs, and end-of-year events.
- Attend recruitment events such as college or local job and career fairs as needed.
Qualifications:
- Minimum of a high school diploma or equivalent, experience in Human Resources preferred
- Strong customer orientation.
- Proficiency in Microsoft Office, Google Suites, experience in a HRIS a plus
- Clear written and verbal communication skills
- Excellent organizational skills with ability to coordinate and manage multiple priorities and responsibilities as well as attention to detail
- Must present a professional image
- Must be able to maintain confidential information
- Demonstrates professionalism, dependability, discretion, and a positive attitude
- Commitment to supporting the mission and values of St. Mary Catholic Schools