Human Resources Assistant & Accounting Clerk I (6002)

This position is responsible for:

Performs a variety of Human Resources and clerical support work including completing onboarding process and paperwork, routine typing, filing, and photocopying, etc. under close supervision of an immediate supervisor; answers the telephone and provides general information regarding the department operations and/or services; processes incoming and outgoing mail. Assist with the day-to-day operations of the human resources office. Performs a variety of routine and complex clerical accounting functions including financial record keeping and reporting; processes donated funds, billings, invoices, purchase orders, requisitions, reimbursement requests, checks, check requests, payments and/or deposits.

Key Responsibilities:

• Prepares all employment action documentation for employees including but not limited to new hire, background checks, E-Verify, classification changes, and separation, FMLA, and workers compensation.
• Ensures paperwork is submitted to DHQ HR for review and approval by the Divisional Finance Board in a timely manner.
• Maintains the confidentiality of all human resource records, and the confidentiality of human resources-related correspondence, conversations, or issues residing in the Area Command/Corps; ensures all departmental files are maintained in secure and organized manner and retained according to record retention guidelines.
• Maintains accurate and complete files of accounts, statistics, billings, invoices, and donor/client files; develops and maintains departmental files; prepares a spreadsheet for recording expenditures and approvals.

Compiles data and generates various departmental reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.

• Performs routine typing of standard departmental documents, cards, and labels with little or no deviation from established methods and procedures; proof-reads documents for accuracy and completeness before completing one project and going on to another project.

Physical Requirements and Working Conditions:

Ability to meet attendance requirements. Ability to read, write, and communicate the English language effectively. Ability to type and keypunch information into a computer. Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator. Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Employee Benefits:

• Paid Time Off

• Holiday Pay

• Health, Dental, Vision Insurance

• Life Insurance

• Retirement and more!

• High school diploma or G.E.D. required; and

• Two years administrative or secretarial work in a general office environment, with prior work experience in an Accounting and/or HR Department preferred; or

• Any equivalent combination of education and experience which brings about the necessary knowledge, skills, and abilities.

Equal Opportunity Employer: Veterans | Disabled