Position Summary: The Operational Assistant position will serve in a front facing capacity to customers, employees, and other visitors while maintaining a hand in other vital administrative duties. This position will also provide day to day administrative support for the Human Resources department. The position requires someone who possesses a friendly and outgoing personality, and a strong ability to multi-task.
Essential Duties & Responsibilities
• Operational support:
• Greet and assist corporate visitors (customers, employees, and other visitors) at front desk reception area
• Provide general administrative duties such as: scanning documents, sorting and dispersing mail
• Arrange conference calls, meeting logistics, conference room reservations, and training required by department as needed
• Design and create presentations, reports, and newsletters etc. on behalf of the Plant using various mediums such as PowerPoint and desktop publishing computer software
• Employee ID badge maintenance (creation, replacement, and access)
• Answering and fielding calls from the front reception to the appropriate parties.
• Role in emergency response process
HR/Payroll support:
• Assist with staffing and communication with various agencies
• Schedule candidate interviews
• HRIS data administration
• Employee on-boarding
• Responding to employee inquiries
• Maintain employee files (create new hire files, add documents to existing files, and clean up as necessary)
• Assist HR with new hire orientation by compiling welcome packets, reserving rooms, ordering lunches and coordinating calendars with required parties
• Assisting/Supporting HR staff with various projects as they arise
• Process e-Verify and notify HR with any non-matches
• Assist with the coordination of all employee related activities, such as training, health fairs, general meetings, employee recognition program, holiday and special events, etc.
• Responsible for the maintenance of all employee related bulletin boards to ensure compliance and up to date information
• Set up employees in timekeeping system
• Assisting with LMS (Learning Management System) follow-up and assisting employees with any login troubleshooting to the *** portal and payroll system
• Support and coordination as it relates to established community relationships (setting up community events and partnerships)
Knowledge, Skills & Qualifications
• Maintain a high level of confidentiality when dealing with sensitive employee information
• Completes work with limited degree of supervision
• Demonstrated capability and knowledge of Microsoft Office (i.e. Excel, Word, Access, Outlook and PowerPoint)
• Strong teamwork, interpersonal, and organizational skills
• Effective oral and written communication skills
• High degree of initiative and demonstrated ability to work with frequently changing priorities and a strong attention to detail
• Ability to be flexible; willing to take assignments within different areas of the company
• Work on special projects as they arise
Education and Experience
• High School Diploma or equivalent GED required
• Bachelor’s degree with a focus in HR preferred
• Previous experience as a HR Administrator or Intern preferred
Minimum Qualifications
• Must be at least 18 years of age
Physical Requirements and Work Environment
This is largely a sedentary role.
• This job operates in a professional office environment and routinely uses standard office equipment.
• While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
*** is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”