Human Resources Assistant

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

 

Position Overview

We are seeking a Human Resources Assistant to support the HR department with a variety of administrative and recruiting functions. This position plays a key role in the hiring and onboarding process while providing excellent support to employees, candidates, and internal management. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Recruiting & Onboarding

• Serve as the primary liaison with the company's managed staffing vendor.
• Coordinate job postings, interview scheduling, employment offers, and pre-employment activities.
• Assist with new hire onboarding, including:
  • Employee portal (OKTA) activation and login assistance
  • HRIS orientation
  • Collection of employee identification documents
  • I-9 and E-Verify processing
• Facilitate New Hire Orientation as needed.
• Communicate with candidates throughout each stage of the hiring process.
• Support employee conversion onboarding activities.

Human Resources Administration

• Process daily HR-related mail, payroll deductions, reimbursements, and service desk requests.
• Create, maintain, and organize employee personnel files.
• Maintain HR databases and employee records.
• Update required workplace posters and company signage.
• Track and maintain new hire survey results and attendance records.
• Initiate HR communications with internal management.

Employee Support

• Assist employees with OKTA password resets and employee portal access.
• Answer employee questions regarding benefits and company policies.
• Support employee engagement initiatives and activities.
• Provide general HR support and assist with special projects as assigned.

Qualifications

• Associate degree, some college coursework, or equivalent work experience.
• 1–3 years of experience in:
  • Human Resources
  • Customer Service
  • Data Entry
• Strong interpersonal, communication, and organizational skills.
• Proficiency with Microsoft Office applications.
• Ability to quickly learn new HR software and computer systems.
• Strong attention to detail and ability to handle confidential information professionally.