We are seeking a highly organized, self-motivated HR and Office Assistant to support human resources, office administration, and payroll functions. This role is vital in ensuring smooth day-to-day operations and maintaining compliance with HR policies. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and is proactive in problem-solving. This position is part time.
Primary Responsibilities
Human Resources Support
- Maintain accurate and up-to-date HR files, records, and documentation related to personnel, hiring, and separations.
- Respond to HR-related inquiries, including benefits, policies, and hiring processes.
- Ensure compliance with payroll, HR policies, and labor laws.
- Conduct new hire onboarding and orientation.
- Assist with employee offboarding and terminations.
- Assist in updating job descriptions and managing employee records.
- Organize and support employee events, meetings, and training sessions.
- Monitor and track required employee training and certifications.
- Assist with annual HR audits and compliance reporting.
Recruitment & Hiring Support
- Post job openings on job boards, university sites, and community resources.
- Assist with screening applications and scheduling interviews.
- Coordinate background checks and reference verifications.
- Maintain applicant tracking and hiring documentation.
Payroll & Benefits Administration
- Work with Payroll Company to ensure smooth processing of pay.
- Assist with open enrollment, benefits communication, and compliance.
- Address payroll and benefits-related inquiries from employees.
Office Administration & Executive Support
- Provide administrative support to the President/CEO, Directors and Business Office.
- Pick up and distribute mail and ensure timely correspondence.
- Maintain office supply inventory and place orders as needed.
- Develop and maintain standard operating procedures for office and facility management.
- Support agency meetings, training sessions, and professional development activities.
- Provide occasional assistance to other staff as needed.
Professional Development
- Develop a thorough understanding of 211 Big Bend’s programs and services.
- Attend relevant training, workshops, and HR professional development sessions.
Why Join Us?
211 Big Bend offers a collaborative and mission-driven work environment where your contributions will directly impact the organization and the community. This is an opportunity to grow your HR and administrative skills while working with a passionate team dedicated to making a difference.
Requirements
Minimum Qualifications
- Education: Associate’s degree in a related field required (bachelor’s degree preferred); equivalent experience will be considered.
- Experience: At least three years of office administration experience or two years of human resources experience preferred.
- Skills & Competencies:
- Strong organizational and time management skills.
- Ability to work independently, take initiative, and complete projects efficiently.
- Excellent written and verbal communication skills.
- Detail-oriented with strong proofreading and accuracy skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS/payroll systems experience a plus).
- Experience handling confidential and sensitive information with discretion.
- Ability to work collaboratively with staff, board members, and volunteers.