POSITION TITLE: Grants Manager
LOCATION: Louisville, KY
STATUS: Full Time, Salary, Exempt
PROGRAM: Development
REPORTS TO: Director of Development
INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS:
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
Retention Committee
Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY
The Grants Manager manages and coordinates the full grant life cycle for Volunteers of America Mid-States, combining proposal development, grant management, research, administrative coordination, systems maintenance, and post-award responsibilities. The position identifies and vets funding opportunities; prepares opportunity summaries and presentations; plans, writes, edits, coordinates, validates, and submits competitive proposals; maintains funder portals, grant calendars, files, and tracking systems; and coordinates award review, implementation handoff, programmatic reporting, compliance monitoring, renewals, modifications, and closeout. Working under the direction of the Director of Development and in close partnership with program leadership, Finance, Quality, Compliance, Business Development, and other support departments, the Grants Manager translates organizational priorities and program information into accurate, timely, funder-responsive applications and reliable grant management practices.
QUALIFICATIONS:
- Bachelor’s degree in a related field and a minimum of two years of successful grant-writing experience required. Demonstrated experience developing clear, persuasive proposals; coordinating detailed submissions; managing multiple deadlines; and maintaining accurate records is required.
- Experience with federal government proposal development, grant administration, post-award compliance, programmatic reporting, project coordination, and funding research is strongly preferred.
- Excellent writing, editing, research, analysis, organization, presentation, time-management, and interpersonal communication skills are required. High-level Microsoft Office skills are essential. Experience with Microsoft, grant tracking systems and government or foundation application and reporting portals is preferred.
- The successful candidate must be able to interpret complex funding guidance, coordinate cross-functional contributors, maintain organized documentation, exercise sound judgment, and remain calm and solutions-focused when priorities, deadlines, or requirements shift.
RESPONSIBILITIES:
- Manage the full grant pipeline, including opportunity research, vetting, prioritization, assignments, internal deadlines, submission status, award decisions, renewals, reporting requirements, and future funding cycles.
- Review and interpret RFPs, NOFOs, application instructions, amendments, FAQs, portal requirements, award notices, and grant agreements; translate requirements into clear work plans, checklists, approvals, and deadlines.
- Lead proposal planning with Program, Finance, and other contributors to confirm project design, target population, service area, staffing, activities,
- outcomes, timeline, budget needs, match, sustainability, attachments, approvals, and submission method.
- Research, write, edit, coordinate, validate, and submit complete, accurate, persuasive, and funder-responsive proposal packages, including narratives, forms, letters, budgets, attachments, and supporting materials.
- Coordinate financial components with Finance, including budget development, salary and fringe assumptions, indirect costs, match, cost allocation, allowability, financial forms, revenue assumptions, approvals, and budget modifications.
- Maintain grant systems, records, calendars, and portal access, SharePoint, trackers, funder portals, and other approved systems, including onboarding/offboarding access transitions and final submission records.
- Coordinate award review, implementation handoff, kickoff meetings, programmatic reporting, funder requests, clarification responses, site visit preparation, renewals, modifications, closeout, and records retention.
- Monitor grant compliance and implementation risks, including deliverables, performance measures, staffing commitments, partner or subrecipient obligations, match, cost restrictions, required approvals, data quality, acknowledgements, and sustainability concerns; escalate issues promptly.
- Maintain strong working knowledge of VOA Mid-States programs, services, locations, populations served, outcomes, strategic priorities, and organizational documents to strengthen opportunity alignment, application accuracy, and reporting quality.
- Represent VOA Mid-States professionally with funders, consultants, government agencies, partners, program teams, and internal stakeholders; provide accurate pipeline, submission, award, reporting, compliance, and deadline updates to authorized leaders.
- Other duties as assigned.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.