Position Summary: The Administrative Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks.
Essential Responsibilities:
- Partners with the officer/director to effectively handle a wide variety of projects and tasks
- Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
- Arranges and coordinates meetings, appointments, visits, and business travel as needed, monitoring department calendars
- Communicates and coordinates department activities with other departments and headquarters
- Supports and organizes special projects including logistics, event budgeting, and communications
- Operates and troubleshoots new office technologies
- Maintains Policy and Procedures manual in coordination with other department staff
- Provides orientation and training for new staff as requested
- Maintains and organizes documents and files; preparing written communications as requested
- Performs other duties as assigned.
Additional Responsibilities:
- Provide administrative support to the senior Kroc Center Officer and corps officer for Congregational Life & Mission Integration
- Kroc Statistician
- Ministry programming assistance
- Handle all logistics and registration for sending adults and children to camp
- With limited direction, work from overall policies, goals, and budgetary limits, virtually self-supervising with direct accountability for final results.
Qualifications:
Education/Experience:
- Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.
- Must be at least 18 years old
- 2+ years of executive administrative support experience or 3+ years of administrative experience
- Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite.
Skills, Knowledge & Abilities:
- Maintain strict confidentiality
- Learn and adhere to The Salvation Army Policies, practices, procedures, and culture
- High degree of professionalism in dealing with diverse groups of people, including board members, senior executive staff, community leaders, and donors
Computer Skills:
- Proficient in Microsoft Office 365
- Working knowledge of TEAMS and SharePoint
- Willingness to learn new software as needed
Certificates and Licenses:
- Complete Safe From Harm training, and keep current as needed
- Must have and maintain a current valid driver's license and pass The Salvation Army Motor Vehicle Record check (MVR)