Fleet Administrative Associate

George E. Booth Co., Inc is a family-owned and operated industrial automation sales company looking to hire their next full-time Fleet Administrative Assistant. Visit our website: www.gebooth.com to learn more about our family owned and operated company.

Summary/Objective:
The Fleet Administrative Assistant oversees the complete lifecycle management of the company’s vehicle fleet. Responsibilities include vehicle registration and titling, fuel program administration, vendor negotiations, GPS tracking management, asset replacement planning, and coordination of vehicle branding to ensure compliance and efficiency across all fleet operations.

Essential Functions:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Manage vehicle registrations, titles, renewals, and ensure compliance with all state and local regulations.
• Ensure vehicles are properly equipped, documented, and ready for deployment.
• Maintain accurate and current records for all fleet assets.
• Administer and monitor the company’s fuel program, including tracking usage and identifying trends.
• Negotiate and manage vendor relationships for vehicles, fuel, maintenance, and related services.
• Coordinate fleet assignments and deployment to new and existing employees.
• Implement and oversee GPS tracking systems across the fleet.
• Prepare budgets, forecasts, and reports for fleet-related expenses.
• Manage design, production, and installation of vehicle graphics and branding to ensure consistency with company standards.
• Perform all other duties as assigned.

Supervisory Responsibility:
This position has limited supervisory responsibilities, primarily related to specific projects or vendor coordination, rather than direct personnel management.

Work Environment:
While performing job duties, the employee may be exposed to moving mechanical parts, vibration, fumes, and airborne particles. Work may occasionally occur in extreme conditions at customer sites. Noise levels can be loud, and appropriate Personal Protective Equipment (PPE), including hard hats, gloves, safety glasses, safety shoes, and hearing protection must be worn as required.

Physical Demands:
The employee is regularly required to talk, listen, stand, walk, or move throughout facilities and customer sites. Some tasks require extended periods at a computer workstation. Specific visual requirements include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.

Position Type and Expected Hours of Work:
This is a full-time position, Monday through Friday, 8:00 a.m.–5:00 p.m. Occasional evening or weekend work may be required as duties demand.

Travel:
Minimal overnight travel is expected. Local travel to customer sites and other office locations, including headquarters, may be required.

Required Education and Experience:

High school diploma or GED with two to five years of experience in fleet management, logistics, or transportation operations.

Proficiency in fleet management software and Microsoft Office applications.

Preferred Education and Experience:

Associate’s degree in logistics, transportation, business, or a related field, or 2–3 years of related industry experience.

Strong knowledge of vehicle maintenance, safety standards, and regulatory compliance.

Experience using telematics and GPS tracking systems.

Additional Eligibility Qualifications:

Valid driver’s license required.

Other Duties:
This job description is not intended to cover all duties or responsibilities that may be required. Job duties and requirements may change at any time, with or without notice. 

Full benefits package starting on day one, competitive compensation, PTO and matching 401(k).