Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Clerk to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.
Key Responsibilities:
Financial & Administrative Duties:
- Manage Accounts Payable and ensure timely processing of invoices and payments.
- Perform accounting transaction coding and maintain accurate financial records in QuickBooks.
- Maintain and reconcile company petty cash.
- Organize, track, and log all incoming bills and financial documentation.
- Assist with maintaining liability insurance documentation and renewals.
Operational & Compliance Oversight:
- Monitor and track lease agreements and key contract deadlines.
- Maintain and renew business licenses and required documentation.
- Support compliance with internal policies and regulatory requirements.
Facilities & Asset Management:
- Oversee maintenance coordination for offices and recovery homes.
- Manage fleet operations, including vehicle tracking, maintenance scheduling, and documentation.
Systems & Reporting:
- Utilize QuickBooks Online for financial tracking and reporting.
- Support payroll and HR functions using ADP.
- Maintain organized digital and physical filing systems using Microsoft Office Suite.
Qualifications:
- Minimum 2–3 years of experience in accounting, office management, or operations.
- Strong working knowledge of:
- QuickBooks Online.
- ADP (Workforce Now or similar).
- Microsoft Office Suite (Excel, Word, Outlook).
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
Requirements:
- Must successfully pass a credit check.
- Must pass a background check.
- Reliable transportation preferred.
Preferred Experience:
- Experience in healthcare, behavioral health, or nonprofit settings.
- Familiarity with lease management and vendor coordination.
- QuickBooks Online Software and Accounting Principals.