Executive Secretaries

HEPCO, Inc. is seeking a full-time temporary Administrative Assistant to provide comprehensive administrative support to the Employee Relations and Talent Acquisition & Engagement teams. Location: The City College of New York, Office of Human Resources, Shepard Hall, Rm.50, 160 Convent Avenue, New York, NY 10031.

HEPCO, Inc. is seeking a full-time temporary Administrative Assistant to provide comprehensive administrative support to the Employee Relations and Talent Acquisition & Engagement teams. This position will also assist with HR inbox management, customer service, reporting, special projects, and Workday implementation activities.

Key Responsibilities

Employee Relations Support – 45%

• Schedule meetings and coordinate calendars.
• Maintain confidential employee relations files and records.
• Prepare correspondence, reports, and other documentation.
• Organize case-related materials and maintain accurate documentation.
• Respond to routine employee relations inquiries.
• Provide administrative support for daily Employee Relations activities.

Talent Acquisition & Engagement Support – 25%

• Assist with recruitment administration and monitor recruitment activities.
• Maintain employment and recruitment records.
• Respond to inquiries from applicants, employees, and hiring departments.
• Prepare recruitment-related correspondence, reports, and spreadsheets.
• Support employee engagement initiatives and related administrative activities.

HR Inbox Management and Customer Service – 10%

• Monitor shared Human Resources email inboxes.
• Route inquiries to the appropriate HR staff members.
• Respond to routine requests and provide general customer service support.
• Maintain inquiry and activity tracking logs.

Workday Implementation Support – 10%

• Assist with data validation and system testing.
• Support process documentation and training coordination.
• Help organize implementation materials and project records.
• Provide administrative support for additional Workday-related HR projects.

Reporting, Special Projects and General Support – 10%

• Prepare reports, spreadsheets, presentations, and other documents.
• Assist with special projects and departmental initiatives.
• Maintain organized electronic and physical records.
• Provide general administrative support to the Human Resources office as assigned.

Qualifications

• Previous administrative support experience, preferably within Human Resources.
• Strong organizational and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service and interpersonal skills.
• Experience with Workday or another Human Resources information system is preferred.

Benefits:

• Health Insurance
• Sick time
• 401k

Duration: 6 Months

Shift Days/Times: M-F: 9am - 5pm

Location: The City College of New York, Office of Human Resources, Shepard Hall, Rm.50, 160 Convent Avenue, New York, NY 10031

Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.