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Secretarial, Clerical and Administrative Assistant Jobs

Executive Secretaries and Administrative Assistants

Nexus Staff

  • Albany, NY
  • 30+ days ago

    Highlights

    This position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public. Other duties include answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff.

    Numbers & Facts

    LocationAlbany, NY

    Description


    Job Title: Administrative Assistant
    Employment Type: Contract
    Work Hours: 40 hrs./week
    Work site: 100% Onsite.
    Location: 150 Broadway, Suite 600 Albany, NY
    Job Duration: 2 years
    Closing: 04/30/2026.



    Roles & Responsibilities
    • Responsible for preparing various forms of written correspondence.
    • Responsible for answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff.
    • Responsible for monitoring a bureau mail log (BML), scheduling meetings, maintaining calendars and managing faxes.
    • Responsible for data entry functions including entering, updating and maintaining databases, documents and spreadsheet information.
    • Daily administrative assignments require strong computer skills and experience using Microsoft Office programs, including Outlook, Word and SharePoint.
    • Experience working in an office setting requiring a combination of strong communication, organization and time management skills.

    Job Description
    • This Administrative Assistant position will be required to perform daily administrative and clerical functions such as preparing letters, labels, and information folders for program activities and training.
    • Data entry functions would include entering and updating information into program databases and assisting with review of operations materials.
    • Other duties include answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff.
    • Strong computer skills and experience using Microsoft Office Programs, including Outlook, Word and SharePoint are necessary for monitoring the bureau mail log, scheduling meetings, maintaining calendars and managing faxes.
    • This position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public.
    • This position will not supervise; travel is not required.

    Miscellaneous Information:
    • Workweek is Monday Friday with an 8 hour shift and a 30 minute unpaid lunch; 40 hours per week.
    • Free Parking facility available.
    • A DOH ID Card will need to be purchased by the Candidate for $13. Payment must be by check or money order, no cash.
    • Interview will be held in person and at the work location
    • Training will be provided.

    The Nexus Staff Difference:
    • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
    • We offer weekly payments via ACH (Automated Clearing House).
    • Serving as Prime Vendors to New York State and New York City for over 10 years.

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