Executive Director of Practice Management

Executive Director of Practice Management

Overview:

StaffBuffalo is working with a physician-led healthcare organization to hire an Executive Director of Practice Management, offering $150,000 to $180,000 annually. This executive will lead shared administrative services supporting five independently operated divisions across seven locations while respecting each practice's identity and clinical autonomy.

The Executive Director of Practice Management position combines operational improvement, financial stewardship, contract negotiations, provider recruitment support, and direct accountability as the designated Compliance Officer and Privacy and Security Officer. The successful candidate will bring healthcare administration experience, sound regulatory judgment, and the ability to achieve alignment across independent practices.

Reporting to the President of the Board of Directors, the Executive Director of Practice Management will guide administrative leadership, build productive relationships with physician owners and practice leaders, and carry out Board-approved priorities. This is a collaborative, hands-on executive leadership opportunity rather than a traditional CEO role with unilateral strategic authority.

This is an in-person role located in the Northtown's.

Responsibilities:

• Lead, mentor, and support administrative leadership across operations, finance, human resources, and billing as reporting lines are confirmed; serve as liaison among the Board, physician owners, practice leaders, staff, and external stakeholders; implement Board-approved priorities, build consensus, and advise on performance, risks, and improvements.
• Oversee shared administrative service quality across affiliated practices; partner with operations and quality leadership on workflows, technology infrastructure, vendors, business continuity, and cost savings; assess appropriate AI and emerging technology uses with attention to privacy, security, and readiness; support Board-directed affiliation or acquisition due diligence and integration planning.
• Serve as designated Compliance Officer and Privacy and Security Officer; administer and monitor healthcare compliance, HIPAA privacy and security, and risk-management programs; develop and maintain policies and education with clinical leaders, counsel, and advisors; oversee malpractice, patient discharge, and other regulatory matters; investigate risks, coordinate corrective actions, and escalate or report concerns to the Board.
• Partner with finance and billing leaders to review budgets, reports, expenses, and controls; improve purchasing, vendor arrangements, shared-service efficiency, and resource allocation; present financial and operational information for Board decisions.
• Oversee negotiation and management of leases, vendor agreements, employment contracts, and other business contracts; evaluate terms, obligations, legal risks, renewals, amendments, performance, and terminations with physician leaders, the Board, and legal counsel; seek favorable terms, savings, and reduced organizational risk.
• Build trust with physicians, advanced practice providers, and practice leaders; navigate differing priorities diplomatically and represent the organization with vendors, advisors, insurers, and healthcare stakeholders.
• Partner with HR on workforce planning, administrative talent development, and organizational effectiveness; support physician, advanced practice provider, and clinical recruitment and provide guidance on provider hiring and retention challenges.

Qualifications:

• Bachelor's degree in healthcare administration, business administration, practice management, or a related field required; MBA, MHA, or related graduate degree strongly preferred; CMPE designation highly desirable.
• Substantial progressive leadership experience in healthcare administration, physician practice management, or a comparable healthcare setting.
• Experience with multi-site physician groups, independent practices, or MSO/shared-services environments strongly preferred.
• Demonstrated success leading administrative teams, partnering with physicians and governing boards, improving operations, and influencing stakeholders without direct authority.
• Working knowledge of healthcare compliance, HIPAA privacy and security, financial oversight, and vendor management.
• Strong experience negotiating and managing complex contracts, including leases, vendor agreements, and employment contracts, with understanding of related legal and regulatory considerations.
• Provider recruitment experience and familiarity with healthcare IT and emerging technology preferred; collaborative leadership, diplomacy, executive communication, business acumen, ethical judgment, and adaptability.

Benefits:

• $150,000 to $180,000 annual salary
• Health, Dental & Vision Insurance options
• PTO
• 401k + company match
• Paid Holidays
• Additional Employer-Paid Benefits
• Additional Voluntary Employee-Paid Benefit options

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

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