Executive Assistant

Location: Washington, DC
Duration: 18 Months

Responsibilities:

• Manage complex executive calendars, schedules, and priorities for three Vice Presidents.
• Coordinate executive correspondence, presentations, reports, and other business communications.
• Anticipate needs and proactively support leadership in meeting business objectives.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Schedule and coordinate internal and external meetings, team events, and leadership activities.
• Prepare agendas, meeting materials, notes, and follow-up action items.
• Manage meeting logistics, including conference rooms, catering, and virtual meeting technology.
• Draft, edit, and distribute executive communications and team updates.
• Consolidate weekly, monthly, and quarterly status reports and strategic initiative updates.
• Serve as a liaison between executives, business partners, vendors, and internal teams.
• Coordinate domestic and international travel arrangements, including complex itineraries and last-minute changes.
• Manage expense reporting, corporate card reconciliation, and travel documentation in compliance with company policies.
• Assist with onboarding of new employees and contractors.
• Support vendor management, contract administration, reporting, and departmental operations.
• Maintain internal sites, documentation, dashboards, and team resources.
• Perform special projects and other administrative duties as assigned.

Requirements:

• Minimum 5 years supporting Vice President-level executives or senior leadership.
• Exceptional organizational, communication, and relationship-building skills.
• Proven ability to manage multiple priorities with strong attention to detail.
• Demonstrated discretion in handling confidential information.
• Proactive, resourceful, and solution-oriented with strong judgment and decision-making skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and related productivity tools.

Preferred Skills:

• Bachelor's degree preferred.