Executive Assistant to C-Level

Key Responsibilities:

Scheduling & Gatekeeping:

• Manage and maintain an ever-evolving calendar for the President, as well as other members of the Executive Leadership team, encompassing both in-person and virtual meetings on a global scale.
• Act as a liaison between internal staff and external partners at all organizational levels.
• Advocate for efficient time management, ensuring a well-balanced schedule for the President.

Travel Management

• Coordinate all travel arrangements for the President, including transportation, accommodations, and related logistics.
• Coordinate travel arrangements for C-Suite as required, including transportation, accommodations, and related logistics.

Executive Assistant 

• Organize internal and external events on behalf of the President and the Executive Team.
• Provide support to the Executive Team on diverse projects as needed.
• Provide travel support to C-Suite as needed.
• Provide scheduling support and scheduling gatekeeping to C-suite as needed.

Requirements:

• Minimum of 5 to 10 years of experience in a Executive Assistant role, supporting C-suite Executives in a fast-paced and high-pressure environment.
• Mandatory minimum of 4+ years of direct support to a CEO, President, or Division Head.
• Project / Program management experience.
• High level of proficiency in Powerpoint and MS-Excel.
• Extensive experience in logistics management, including handling complex schedules and international travel arrangements.
• Strong business acumen and a solid understanding of operational priorities.
• A self-starter who can take ownership of tasks and work independently with minimal supervision from the executive.
• Adaptable and capable of working effectively with limited information and in ambiguous situations.
• Excellent interpersonal skills, particularly when engaging with executives and senior management both internally and externally.
• Meticulous attention to detail and a commitment to delivering excellence in a fast-paced environment.
• Polished verbal and written communication skills across all levels, including managing requests for the President's time.
• Proven ability to independently drive projects to completion.
• Capacity for creative thinking, a sense of urgency, and adaptability to rapidly changing needs and priorities.
• Proficiency in computer literacy, including expertise in the Microsoft Office Suite.
• Flexibility and responsiveness in handling emails, texts, and phone calls.
• Availability to perform job duties outside of normal business hours when necessary.
• Willingness to travel as required, serving as the primary on-the-ground support for the President across domestic and international locations.

Attributes / Personality:

• A passionate individual with a genuine desire to contribute to the success of others, capable of connecting with individuals at all levels of the business.
• Proactive, resourceful, and efficient in resolving problems and conflicts while maintaining a high level of professionalism and collaboration.
• Demonstrates a strong commitment to maintaining confidentiality.
• Displays sensitivity towards cultural diversity and exhibits a global mindset.
• Contributes positively to the company culture.
• Able to adapt seamlessly to a fast-paced and ever-changing environment.