Executive Assistant to Administration

Classified - Position - School Secretary - competitive

Job Number 3300056322

Start Date

Open Date 07/14/2026

Closing Date 09/07/2026

The Executive Administrative Assistant to School Administration provides high-level administrative support to senior leadership. This role serves as a key liaison between the executive office and internal and external stakeholders, ensuring efficient operations, effective communication, and exceptional service delivery. Salaried Exempt Position

Key Responsibilities

• Executive Support
  Manage and maintain executive calendars; coordinate meetings, candidate interviews, and events; and ensure efficient scheduling and time management for school leadership.
• Communication & Liaison
  Serve as a primary point of contact for internal and external communications. Draft, proofread, and format correspondence, reports, and presentations with a high level of professionalism and accuracy.
• Meeting & Event Coordination
  Prepare meeting agendas, coordinate logistics, and take accurate minutes for leadership meetings, including Orientation Day, Board of Directors and committee meetings.
• Data & Record Management
  Maintain confidential personnel and administrative records. Ensure accurate data entry, database updates, and reconciliation across school systems.
• Committee Support
  Act as Recording Secretary for designated committees. Attend meetings, document proceedings, and maintain organized records and documentation.
• Interdepartmental Collaboration
  Work collaboratively with the Business Office, Human Resources, Facilities, and Technology departments to support overall school operations.
• Research & Reporting
  Conduct research and compile information to support leadership briefings, reporting requirements, and accreditation processes.
• Additional Responsibilities
  Perform other duties as assigned to support the needs of the School's Administrators.

• • Exceptional organizational, time management skills
  • Strong written and verbal communication skills
  • Ability to maintain strict confidentiality and exercise discretion
  • Proven experience managing complex calendars and coordinating meetings and events
  • High attention to detail with the ability to manage multiple priorities in a fast-paced environment
  • Ability and willingness to occasionally work outside of the workday or work week for special programs, events, and meetings is required.