Executive Assistant - Thoracic Radiation Oncology

The University of Texas MD Anderson Cancer Center is seeking an Executive Assistant to support operations within the Thoracic Radiation Oncology department. The Executive Assistant plays a critical role in ensuring efficient coordination of administrative, operational, and project-based activities, enabling leadership to focus on clinical, research, and educational priorities. This role is integral to maintaining organized workflows across communication, scheduling, documentation, and program initiatives. The Executive Assistant consistently demonstrates professionalism, attention to detail, and strong organizational capabilities while supporting a dynamic and fast-paced environment.

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Executive Assistant supports this mission by facilitating seamless day-to-day operations, coordinating high-level activities, and contributing to a culture of service, integrity, and responsiveness. The Executive Assistant ensures that departmental leaders and teams have the support needed to advance institutional goals while maintaining operational excellence.

The ideal candidate will have a bachelor's degree and demonstrated experience supporting executive-level leaders, coordinating events, managing confidential information, and supporting business operations in a complex or research-focused environment. Strong organizational skills, advanced scheduling expertise, and the ability to manage multiple priorities are highly valued.

Minimum $25.48 - Midpoint $31.73 - Maximum $37.98

Work Location: Hybrid

Why Us?

This role directly supports UT MD Anderson's mission by ensuring leaders and teams have the administrative, operational, and coordination support needed to advance cancer care, research, and education. The Executive Assistant contributes to a collaborative and efficient workplace while building valuable skills in project coordination, executive support, and institutional operations, supporting long-term career growth and work-life balance.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Administrative & Operational Support

• Perform general office operations including answering calls, greeting visitors, and managing correspondence
• Prepare written communications, maintain supplies, file documents, and process purchases
• Support the Chair of Thoracic Radiation Oncology with sensitive and confidential tasks requiring discretion
• Manage general assignments and provide coordination support for departmental programs

Scheduling, Meetings & Events

• Coordinate complex scheduling for meetings, classes, seminars, symposiums, workshops, and large institutional events
• Prepare meeting minutes for conferences and program activities
• Draft seminar announcements and manage event advertising
• Coordinate conference room logistics, food orders, and event setup

Program & Project Coordination

• Manage assigned coordination projects to support departmental initiatives
• Assist with business development activities including policy creation, training, research, and program coordination
• Participate in mentoring new support staff during onboarding periods
• Update the department website on a quarterly basis

Licensing, Records & Compliance

• Process licensing applications and renewals
• Maintain continuing medical education records
• Complete required educational courses and ensure compliance with institutional policies

Finance & Travel Coordination

• Arrange travel including registration, accommodations, and transportation
• Collect receipts and prepare travel reimbursements in accordance with institutional procedures
• Coordinate financial and service arrangements for departmental needs
• Perform additional duties as assigned

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: 6 years Administrative/secretarial experience supporting a leadership/executive level position. or
• Required: 2 years Required experience with Bachelor's degree.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 181876
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 53,000
• Midpoint Salary: US Dollar (USD) 66,000
• Maximum Salary : US Dollar (USD) 79,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

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