Job Title: Executive Assistant
Position Description: Protingent Staffing has an exciting contract Executive Assistant with our client located in San Jose, CA.
Job Description:- The Executive Assistant (EA) to the CFO is an organizational force and a strategic extension of the CFO.
- This role is designed for a high-performing operator who can solve complex problems by anticipating needs, comparing alternative solutions, synthesizing diverse points of view, and working cross-functionally across teams.
- The EA is a high-level business partner within the EA framework, and serves as a critical gatekeeper of the CFO’s time. Beyond traditional support, the EA is expected to be an ally to the CFO - occasionally helping with duties beyond administrative tasks - so the CFO can focus on work that drives decisions for the company.
Job Responsibilities:- Strategic Partnership & Complex Problem Solving:
- Analytical Decision Support: Solve complex organizational problems by evaluating alternative solutions and trade-offs, providing the CFO with synthesized options for decision-making. Develops professional expertise by complying with company policies and procedures, referencing and implementing them into decision-making processes.
- Trusted Advisor: Manage highly sensitive and confidential information with absolute integrity, serving as a trusted partner within the Office of the CFO for executive communications and strategic plans.
- Project Leadership: Drive projects from conception to completion, working closely with the CFO to define scope and ensure progress.
- Information Management: Perform the collection, management, and security maintenance of internal/external data required for assistance to leadership.
- Executive Orchestration & Organization:
- Complex Calendar & Travel: Expertly manage dynamic international calendars and heavy travel planning, anticipating conflicts and preparing alternative solutions.
- Time Optimization: Serve as the primary gatekeeper for the CFO, rigorously optimizing their time to ensure focus on the highest-priority initiatives.
- Operational Flow: Collaborate closely with other administrative partners and operations personnel to develop and maintain seamless information flow and operational processes.
- Event Orchestration: Organize space planning, events, team events, all-hands meetings, and high-stakes workshops.
- Inventory Management: Communicate with internal and external partners to acquire and maintain CFO’s storage inventory, maintaining high ethical standards towards both high and low value stock.
- Collaborative Liaison & Leadership:
- Cross-Functional Influence: Build and maintain trust-based relationships across various teams, influencing business partners and aligning priorities.
- Administrative Mentorship: Lead, coach, and mentor other administrative professionals, fostering a collaborative community and driving team values.
- External Representation: Engage in professional correspondence with external clients and partners, serving as a dependable representative of the CFO and company.
- Consistent Communication: Correspond and collaborate with teams under the CFO, developing high trust and confidentiality, allowing team members to share hidden ills within the department; bringing issues that need to be addressed to the CFO’s attention.
- Refine Correspondence: Read, write, edit, and distribute communications drafts, including company-wide policies, on behalf of the CFO and company management.
Job Qualifications:- Experience: 2+ years of relevant experience providing administrative support to one or more executives, including complex calendar and travel logistics.
- Technical Proficiency: Expert-level proficiency in Microsoft Office
- Education: BA/BS Degree.
- Project Management: Proven experience prioritizing multiple high-stakes projects simultaneously.
- Language Proficiency: Expert level in English, both verbal and written communication required Preferred Qualifications
- Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.
- Software Expertise: Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday.
- Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.
- Leadership: Experience mentoring other admins and managing logistics across multiple cross-functional teams.
- Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.
- Discretion: An impeccable record of ensuring confidentiality and discretion in all professional partnerships.
- Language Proficiency: Basic understanding/speaking of the Korean Language is preferred, though not required.
Job Details:- Job Type: Contract
- Pay Range: $60-$70/hr.
- Location: San Jose, CA.
Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.
About Protingent: Protingent is an
Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from
Software and Aerospace to
AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.