Executive Assistant-OHMG-Administration

The Executive Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Position Summary:

Orlando Health Medical Group

 

The Executive Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

 

The location is 1404 Kuhl Avenue, Orlando, FL 32806

 

The hours are Monday - Friday, 8am-5pm

Responsibilities:

What you will do

• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Performs significant administrative duties with multiple priorities and tasks.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Has significant contact with senior management, board members, and various external contacts.
• Has access to confidential employee, management and organization data.
• Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office.
• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
• Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention.
• Utilizes significant discretion in varied areas.
• Coordinates special events.
• Prepares, monitors, or assists with the preparation of various budgets.
• Provides work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in educational programs, current literature, and workshops.

Qualifications:

Qualifications

• Associate’s Degree.
• Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
• Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
• Five (5) years of customer service, administrative, secretarial or related experience.