Executive Assistant

This high-visibility Executive Assistant role supports two senior leaders within the Global Distribution team of a leading investment management firm, serving as a trusted business partner in a fast-paced, client-facing environment. The position offers broad exposure across executive leadership, global sales initiatives, and strategic projects while collaborating with stakeholders across the organization and around the world.

Client Details

Our client is a highly respected global investment management firm known for its collaborative culture, strong leadership team, and long-term commitment to employee growth. With a presence across major financial markets and a reputation for excellence, the firm offers the opportunity to work alongside senior decision-makers in a fast-paced, professional environment where contributions are valued and recognized.

Description

• Provide dedicated support to two senior leaders and the broader Global Distribution team in a high-visibility Executive Assistant role.
• Manage complex calendars, coordinate meetings across multiple time zones, and anticipate scheduling needs.
• Arrange detailed domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Serve as a key point of contact for internal stakeholders, clients, and senior leadership.
• Prepare meeting materials, presentations, and reports while ensuring deadlines are met.
• Process expense reports, invoices, and administrative requests accurately and in a timely manner.
• Coordinate team events, conferences, and special projects across a global organization.
• Partner closely with other Executive Assistants to support team initiatives and ensure seamless operations.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Help drive efficiency by leveraging technology, systems, and process improvements where appropriate.

Profile

A successful Executive Assistant should have:

• 10+ years of executive support experience, preferably within financial services, asset management, investment banking, private equity, hedge funds, or a similarly fast-paced professional services environment.
• Proven experience supporting senior executives, ideally C-suite, EVP, SVP, or other senior leadership teams.
• Exceptional calendar management skills, including coordinating complex schedules across multiple stakeholders, time zones, and priorities.
• Extensive experience arranging domestic and international travel, managing detailed itineraries, and handling last-minute changes with professionalism and urgency.
• Strong experience processing expenses, invoices, and executive reporting while maintaining a high level of accuracy and attention to detail.
• Outstanding communication skills, executive presence, and the polish required to interact confidently with senior leaders, clients, and external partners.
• The ability to manage multiple competing priorities simultaneously while remaining organized, proactive, and solutions-oriented.
• Experience supporting client-facing teams such as Distribution, Investor Relations, Sales, Marketing, or Business Development is highly preferred.
• Strong proficiency in Microsoft Office Suite; exposure to Salesforce, Workday, CRM platforms, and AI-powered productivity tools is a plus.
• A collaborative, team-first mindset with a willingness to partner closely with other Executive Assistants and cross-functional stakeholders.
• Sound judgment, discretion, and the ability to handle highly confidential information with professionalism and integrity.

Job Offer

• Competitive base salary of $100,000 to $125,000.
• Performance-based bonus opportunity.
• Overtime eligibility with strong total compensation potential.
• Comprehensive benefits package.
• High-visibility role supporting senior business leaders.
• Exposure to a global investment management organization.
• Collaborative team environment with long-term growth potential.

Interested? Apply today.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.