Executive Assistant

Located Financial District in office We are seeking a highly organized, detail-oriented Executive Assistant to provide direct support to the Division Head within a fast-paced healthcare environment. This role requires a professional with strong judgment, excellent communication skills, and the ability to manage complex administrative priorities independently.

Healthcare Executive Assistant – Division Head Support

Located Financial District in office

We are seeking a highly organized, detail-oriented Executive Assistant to provide direct support to the Division Head within a fast-paced healthcare environment. This role requires a professional with strong judgment, excellent communication skills, and the ability to manage complex administrative priorities independently.

Responsibilities:

• Manage and maintain a high-volume executive calendar, including scheduling and prioritizing meetings
• Coordinate internal and external meetings, leadership sessions, and special events
• Prepare agendas, presentations, reports, and meeting materials
• Serve as a primary point of contact between the Division Head and internal/external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Track action items, deadlines, and follow-ups to ensure timely completion
• Anticipate executive needs and proactively resolve scheduling conflicts
• Support general administrative tasks including correspondence and documentation

Qualifications:

• 3–5+ years of experience supporting C-suite or senior executive leadership
• Strong background in calendar management and executive coordination
• Excellent written and verbal communication skills
• High level of professionalism, maturity, and sound judgment
• Ability to work independently in a fast-paced environment
• Bachelor’s degree required; Master’s degree preferred
• Healthcare or large hospital system experience strongly preferred

Compensation:

• $52–$53 per hour

Resumes to mfesinstine@phaxis.com