Executive Assistant

Careers

Mountain View, CA

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JOB DETAILS

SALARY

$85,000–$95,000 Per Year

SKILLS

Administrative Skills, Board Meeting, Calendar Management, Communication Skills, Computer Organizations, Donor Relations, Establish Priorities, Executive Assistant Skills , Follow Through, Leadership, Logistics, Nonprofit, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Management Software, Record Keeping, Salesforce.com, Systems Maintenance, Team Player, Time Management, United States Department of Energy (DOE), Writing Skills

LOCATION

Mountain View, CA

POSTED

Today

Do you have 5+ years of administrative experience? Do you enjoy supporting leadership and executives? Are you passionate about the history and current state of the computing revolution?

We are currently in search of an Executive Assistant for the Computer History Museum located in Mountain View, CA. This is a Direct Hire, Hybrid (70% Onsite), Full-Time position.

ORGANIZATION: Computer History Museum

POSITION TITLE: Executive Assistant

LOCATION: Mountain View, CA; Hybrid (70% onsite)

SALARY: $85,000-$95,000/year DOE plus excellent benefits

Is This Your Dream Job? Reporting to the President and CEO, the Executive Assistant is responsible for providing administrative and coordination support, including managing the CEO's calendar, scheduling meetings, and supporting the effective day-to-day operations of the CEO's office. The role supports Board governance processes, facilitates communication across the leadership team, and ensures effective follow-through on priorities.

Our Ideal Candidate:

Bachelor's degree or equivalent experience
5+ years of administrative or executive support experience
Strong organizational and time management skills with excellent written and verbal communication skills
Experience coordinating across multiple stakeholders and supporting leadership priorities
Experience supporting senior leadership in a nonprofit or similar environment
Experience coordinating Board or governance activities
Experience using project management or workflow tools (e.g., Airtable, Asana, or similar)
Experience with Board management platforms (e.g., BoardEffect) or similar tools
Experience supporting donor-related activities or working with development teams

How You Will Spend Your Day:

Executive Support

Manage the CEO's calendar, including scheduling, prioritization, and meeting logistics
Coordinate internal and external meetings, including agendas, materials, and follow-up actions
Draft routine communications and assist with meeting preparation
Manage CEO-related logistics, including travel, speaking engagements, and expenses
Assist with planning leadership meetings, staff meetings, and off-sites
Utilize project management and workflow tools (e.g., Airtable, Asana, BoardEffect, or similar) to track tasks, manage priorities, and ensure timely follow-through
Coordinate with leadership team members, including the Chief of Staff, to support alignment on priorities and meeting readiness

Board & Governance Support

Coordinate Board and committee meeting logistics, including scheduling and materials
Support preparation and distribution of Board materials, including agendas and supporting documents
Take notes and track action items as needed
Maintain Board records and contact information, including updates in systems such as Salesforce

Stakeholder & Donor Awareness

Partner with the Development team to maintain awareness of key stakeholders, including donors and partners, and ensure the CEO is prepared with relevant context to support meeting preparation and scheduling prioritization
Serve as a point of contact for scheduling and coordination with internal and external stakeholders
Communicate professionally with Board members, donors, and partners as needed

We'd love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

Know a friend who would be a great fit? Feel free to send us their resume as well.

Is this position not a great fit?

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.

Executive Assistant

Careers

Mountain View, CA

About the Company

Careers

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